Demographic survey question guide: Examples and best practices

Demographic survey questions are used to gather more personal information from survey respondents. Most questions ask for details about age, gender, profession, income, education level, and ethnicity.

But being put into boxes and endless Excel sheets isn’t the nicest feeling. So it’s no surprise that people often ditch demographic surveys quickly. Often it’s right after the first question that asks for something personal, like their annual income—which in some countries is as rude as insulting their mother.

Keep the quizzing to a minimum and stick to what’s expected. Don’t be like your nosy neighbor. 

Some numbers are uncomfortable to ask for. A stranger’s phone number is one—and age is another. So how do you knock this tricky demographic question out of the park?

One way is to use a multiple choice question with different age ranges (15-20, 21-25, 26-30) instead of leaving them with that awkward blank space.

Make sure your age categories don’t overlap, like including the number 30 in both 26-30 and 30-35. People could get annoyed and click the X button. Your data will be completely skewed for anyone on the borderline of age ranges.

So why is age so important to ask? Can’t you just leave it out? 

By finding out the age demographic of the people who took your survey, you can also discover a correlation between age and opinions. Use what you learn in your marketing or product design. 

For example:

Katie is somewhere between 21-25. She eats out once a week and spends most of her free time on Instagram looking at brunch bloggers—a classic millennial. You start to see that this is a trend with the younger demographic who took your survey.

What can you learn from this?

You learn that people aged 21-25 are likely to eat out often. This makes your search engine wizards happy because they can better plan targeting. It also helps finance and marketing because you’ll save money and reach a better-quality audience through Instagram targeting.

First up, do you really need to know gender, or are you just doing it out of habit? Cause if you get this question wrong, your survey completion rate will go down the pan.

There are a few ways to ask about gender, depending on what you want to do with this information later and how many people you want to survey.

The simplest way to do this is just to ask, “Gender?” and allow people to self-describe.

With bigger sample sizes, present people with a drop-down answer selection, including female, male, non-binary/non-conforming, and prefer not to say.

But always make sure to give people the option to self-describe for gender questions in your survey.

Think about whether marital status needs to be one of your demographic questions.

Is it 100% relevant for you to know whether someone is married, in a domestic partnership, or using Tinder?

When in doubt, cut it out.

Still determined to ask this question? Give people the main options. Done.

Let’s talk about cash.

If you want to ask how much money people make, you can do it with a lot more tact in a few different ways.

Try asking these three questions, which have a selection of answer options to ease the blow:

1.  Hey, Tom! What’s your highest level of education?

• No formal education

• High school diploma

• College degree

• Vocational training

• Bachelor’s degree

• Master’s degree

• Professional degree

• Doctorate degree

• Other

Tom says he has a PhD—clever cookie. Maybe it was the educational demographic—and not the income demographic you considered—that was relevant here.

You can compare his results with those who have a high school diploma and see if there are any trends in opinion or behavior. And with this more sensitive phrasing, you dodged half the bullet.

This question isn’t the best way to calculate how much people earn if that really is the demographic you’re looking for, but it’s great for finding correlations.

Maybe Tom is more likely to buy your new fresh fruit yogurt, whereas his students are all about the latest soy shake you’ve launched.

1. Hi there, Natalie! What’s your work status?

•  Employed

•  Self-employed/Freelance

• Interning

• Part-time

• Unemployed: Looking for work

• Unemployed: Not looking for work

• Homemaker

• Studying

• Military/Forces

• Retired

• Not able to work

• Other

Natalie is employed full time. She earns a salary and probably some disposable income, but we can’t assume how much she has.

1. What’s up, Lewis? Can you tell us your household income?

• Under $20,000

• $20,001-$40,000

• $40,001-$60,000

• $60,001-$80,000

• $80,001-$100,000

• $100,001 or over

Asking about household income allows Lewis to give you the juice without feeling like you’re snooping on his dollar—and you can make some rich conclusions for your demographic survey responses. Don’t get too excited now.

Learning about somebody’s ethnicity can be really important in your demographic survey. Your background can affect your opinion on certain topics, which can be super interesting for us survey makers. But it’s a touchy topic to cover.

We’ve all wondered at some point: What’s the difference between race and ethnicity?

Quite a lot. When we talk about race, we mean certain specifics. Race concerns your physical traits.

Now ethnicity is another thing. Ethnicity concerns your cultural upbringing and everything that comes with it.

To find out someone’s ethnicity, first up ask:

Are you of Hispanic, Latino, or Spanish origin?

If they say “yes” (and you’re using Typeform), add a Logic Jump and move onto the next question. 

If they say no, ask them:

How do you describe your ethnicity?

• Native American Indian or Alaska Native

• Asian

• Black or African American

• Native Hawaiian or Other Pacific Islander

• White

• Unknown

• Other/Prefer to self-describe

• Don’t wish to answer

If you’re a restaurant manager wondering how to tweak a crème brûlée recipe, maybe it doesn’t matter if it was a 40-year-old marketer or a 14-year-old student who said they loved it.

However, if you’re the head of HR and want to find out the office’s age or gender balance, it might be a good idea to dig a little.

So before you start asking for potentially sensitive information, ask yourself: Do I really need this information, or am I just including it because that’s what forms and surveys normally do?

You’ve sent out your demographic survey questions—nice job.

That’s not the end of this story, though. Asking is the easy part; now, you have to try to find some trends in the answers.

Do baby boomers rate your product more than millennials? Are part-timers more or less likely to use your app on Wednesdays?

You can even cross-tabulate and discover that men over 25 are your biggest fans. That’s going to cut your ad spending.

So this article was all about making awkward questions, well, less awkward.

Asking these questions will make your survey smoother, but to really make your demographic survey more conversational, you need to be appropriate—just like in a real conversation.

• Don’t ask a sophomore student for their household income. They probably don’t know.

• Do ask a recent college graduate about their work status. You can find out how they’re doing in the big, bad world.

• Don’t ask your grocery customers for their marital status. What does that have to do with how much they like bananas?

It’s possible to ask demographic questions in a chatty way—so don’t be afraid to ask.

Just ask in the right way.