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Connected WorkflowsA Deep Dive into SmartSuite’s New Dashboard Features7 minutesby Stanley Dikeochaby SmartSuite Staff

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In today’s fast-paced business environment, efficiently managing business processes is crucial. Whether it’s coordinating a series of tasks or managing data across departments, having the right tools in place can make a significant difference. Enter SmartSuite, a powerful platform designed to streamline your business processes. With recent updates, SmartSuite is set to revolutionize how we interact with data, making it more intuitive and visually appealing. Let’s dive in and explore these exciting new features.

See video overview

Introduction to SmartSuite

SmartSuite is a versatile platform that allows businesses to manage an array of tasks and processes. For those familiar with Airtable, SmartSuite offers a similar yet distinct approach with its innovative features. Recently, SmartSuite released a set of features that enhance users’ interaction with data, making it more intuitive and efficient. This blog post will unpack these updates and offer insights on how to apply them to your business processes.

Transitioning from Traditional Methods

Managing data can often be perceived as a mundane task, particularly when relying on traditional, text-heavy methods. The advent of digital platforms like SmartSuite is changing this narrative. By facilitating a more interactive and visually compelling data experience, SmartSuite empowers users to derive meaningful insights and intelligence from their data.

The Power of Visualization

SmartSuite’s new features focus heavily on data visualization. They take users a step beyond simple data automation, allowing them to visually display and interact with their data in more meaningful ways.

“Smart solutions facilitate not just data automation but transform data into a visual narrative.”

Navigating SmartSuite’s Workspace

When starting with SmartSuite, the journey typically begins with setting up a new workspace. Here’s a straightforward breakdown of the initial steps:

  1. Create a New Solution: Start by setting up what SmartSuite calls a solution. This acts as the umbrella under which all your data and tables reside.
  2. Table Management: Each solution contains tables, which serve as the repositories for your data. At its core, a table is a grid view resembling a spreadsheet, with records organized into rows and columns.

Making Data Meaningful

The introduction of digital platforms aims to enrich the user experience by transforming data interactions. No longer do users have to contend with static rows and numbers. Instead, they can embrace dynamic visual representations that facilitate deeper insight and understanding.

Exploring SmartSuite’s New Features

SmartSuite’s commitment to enhancing user experience is evident in their latest updates. Let’s explore these new features and their potential applications.

The Visual Interface

A key highlight of SmartSuite’s new offerings is the Visual Interface. This feature provides users with visual aids to create portals that vividly display their data.

Creating a Visual Experience

To tap into this feature:

  • Create a New View: Navigate through different view types to find the one that best suits your data representation needs. Types range from simple grid views to more complex map views for geospatial data.
  • Map Integration: If your dataset includes geographical coordinates, you can leverage SmartSuite’s map view to visualize this data against real-world maps. This functionality helps represent data spatially and contextually.

Dashboards and Widgets

SmartSuite’s dashboard view is designed to be a canvas for rich visual elements and widgets that convey data intelligence seamlessly.

Adding Widgets

To enhance your dashboard experience:

  • Widget Variety: Leverage a diverse range of widgets, from charts (bar, pie, donut) to external service integrations like YouTube videos.
  • Focus on Two Key Widgets:
    • Record Selector: This widget offers a high-level summary of data entries.
    • Record Detail: It provides an in-depth, drill-down view of selected data points from the Record Selector.

These widgets work in tandem to keep your dashboard organized and insightful.

Practical Implementation of New Features

Implementing SmartSuite’s features into your workflow can transform how you interact with data. Here’s how you can set it up:

  1. Set Up Record Selector and Detail: Start by adding these widgets to your dashboard. The Record Selector provides a snapshot, while the Record Detail allows deep dives into the data.
  2. Map Data Fields: Connect your data sources accurately to ensure that the widgets display the correct information. Customize fields and data pensively to align with your business needs.
  3. Styling and Customization: Personalize the appearance of your widgets using SmartSuite’s styling options to make your dashboard not only functional but aesthetically pleasing.

Use Case: Managing Care Requests

Let’s illustrate with an example. Suppose you manage care requests within a business:

  • Data Fields: Your records might include fields like requester name, assigned personnel, status (to-do, in-progress, completed), and payment details.
  • Workflow Optimization: By using the Record Selector and Record Detail widgets, you can quickly sift through requests, monitor status updates, and manage financial transactions—all from a centralized location.

Conclusion

SmartSuite’s new features are designed to make data interaction more engaging, efficient, and insightful. By implementing these features, businesses can harness the full potential of their data, transforming it into a valuable asset for decision-making and strategy development.

In upcoming posts, we’ll delve deeper into more elements introduced by SmartSuite, showcasing real-world use cases to further demonstrate their transformative potential.

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We’d love to show you how SmartSuite can help your team do more of their best work. Here’s what we can cover during your 30-minute session:

  • Access your teams needs: Let’s dive deep into your unique needs and challenges. Our experts will listen attentively to understand your specific pain points and objectives.

  • Learn more about SmartSuite features: Experience SmartSuite in action with a customized demo tailored to address your specific requirements. See firsthand how our platform can streamline your workflows and boost productivity.

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  • Learn how to get started: Get a step-by-step guide on how to kickstart your SmartSuite journey. From account setup to implementation strategies, we’ll provide you with actionable insights to ensure a seamless transition.

  • Get all your questions answered: Our team is here to address any additional questions or concerns you may have about SmartSuite. Whether it’s technical inquiries, integration possibilities, or anything else on your mind, we’re ready to provide clarity and guidance.

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Arthur R

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Arthur R. is the Co-Founder and Head of Development at DynamicAssist, a consultancy specialising in transforming construction businesses through no-code solutions, automation, and operational optimisation. With years of experience guiding construction companies towards greater efficiency, Arthur leverages no-code platforms like SmartSuite to deliver powerful, adaptable solutions without the complexities of traditional development. His work empowers business owners to reduce their day-to-day workload, streamline workflows, and focus on growth. Arthur’s ideal clients are construction business owners and teams aiming to improve organisation, eliminate inefficiencies, and scale their operations effectively. He particularly enjoys working on use cases that unify task management, project tracking, and team collaboration into a seamless platform, creating measurable time and cost savings.

Peter Novosel

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Monday.com vs. Pipedrive vs. SmartSuite: Which Project Management Tool Wins?

· ·

While Monday.com has become a household name in project management, Pipedrive has carved out its niche in sales-focused workflows, and SmartSuite is emerging as a powerful all-in-one alternative.

Choosing the right project management tool can improve your team’s productivity.

While Monday.com has become a household name in project management, Pipedrive has carved out its niche in sales-focused workflows, and SmartSuite is emerging as a powerful all-in-one alternative.

This detailed comparison will help you decide which platform best fits your needs.

TL;DR:

✅ Monday excels at visual project management and team collaboration best for team-based projects.

✅ Pipedrive is optimized for sales-focused project tracking best for sales pipeline management.

✅ SmartSuite offers the most comprehensive all-in-one workspace solution best for versatile business operations.

Monday.com vs. Pipedrive vs. SmartSuite – Features

SmartSuite Features

SmartSuite is a comprehensive project management tool that lets you manage all your projects on a centralized platform with built-in automation and a communication center.

Comprehensive project management

SmartSuite’s project management feature helps you plan, track, and manage simple to complex projects.

To simplify the process, you get numerous built-in intuitive features to execute your tasks perfectly.

Here’s what we have in store for you.

  • Smart task management: You can turn any item field into a task—a checklist item, comments, or sub-item. With this flexibility, you can easily build a solid task list and assign it to the right person with a due date and priority status.
  • Project phases and milestones: Having milestones ensures your project stays on track and moves towards the objective. With SmartSuite, you can set them, monitor through your reporting dashboard, and flag issues.
  • Files and project deliverables: With SmartSuite, you can manage and organize all your documents. Attach project-related files, share feedback with your team, and manage version history, all within your work context.

SmartSuite supports formats like PDF, GIF, CSV, PNG, and MP4. The tool also integrates with Dropbox, Google Drive, Box, and Microsoft OneDrive, making adding files to your workflows easy.

Also, you can add images directly in SmartSuite by connecting your social media and Unsplash accounts.

  • Native time tracking: Monitor and evaluate task and project completion times. Built-in tracking helps group time entries see estimates, and segment billable and non-billable entries.

Team collaboration

SmartSuite outperforms Monday.com with its built-in communication and collaboration features. 

You can connect with peers in group chats or 1:1 conversations for quick feedback and keep stakeholders updated.

SmartSuite’s members’ directory provides a deep dive into each teammate’s details, such as availability status, job profile, and other relevant information, to give a holistic view of the project team.

Like the other two tools, you can use comments and @mentions to share updates, nudge teammates, or add new people to the conversation.

Comprehensive project reporting

SmartSuite offers a dynamic project analytics tool with configurable charts and graphs.

The reporting dashboard helps you track project performance, understand resource allocation, and identify slow-moving projects. 

Based on these insights, you can quickly develop plans to overcome roadblocks and get the project back on track.

You can visualize reporting in Grid, Card, Kanban, Timeline, Map, Calendar, or Dashboard views. Add as many as needed to build a visual storyboard for your project’s progress.

To share reports with stakeholders or clients, you can make the report public and share the necessary access. 

SmartSuite also supports printing or exporting PDF, Excel, Google Sheets, or CSV format.

Advanced workflow automation

SmartSuite’s no-code automation builder is one of the most intuitive, giving a neck-to-neck competition in automation.

You can assemble automation at the task and project and automate repetitive tasks based on triggers like changing dates, sending notification emails, or updating statuses. 

There are six pre-defined triggers and 15+ actions, with options to build custom ones.

SmartSuite is the right choice if you:

✅ Need a user-friendly interface with drag-and-drop customization.

✅ Need a platform that can adapt to various business processes.

✅ Want to centralize team communication and collaboration.

✅ Want affordable and feature-packed software.

SmartSuite isn’t the best option if you:

❌ Need a well-established platform with a long track record, as SmartSuite is relatively new.

❌ Need extensive third-party integrations, as SmartSuite offers fewer options than Pipedrive and Monday.com.

Monday.com Features

Monday.com is a robust project management software that helps you track, manage, plan, and organize multiple projects.

Dashboards with custom widgets

With Monday.com, you can build custom dashboards by fetching data from all your projects for a holistic view of progress. 

It offers 80+ widgets through integrations with apps like videos, calendars, clocks, and images, allowing flexibility in building project dashboards.

27+ task views

Monday.com offers over 27 task views to visualize task progress throughout the project lifecycle, including charts, Gantt charts, Calendars, Workloads, Timelines, Kanban boards, Tables, Forms, Cards, Files, and Blank views.

Such a wide range of task views offers flexibility and control over the project dashboard and caters to the team’s different working styles.

Workflow automation

Monday.com offers triggers, conditions, and actions to build linear to multi-step sequences. 

With these automated workflows, you can eliminate repetitive tasks like status updates, delete processes, or schedule calls.

Monday is the right choice if you:

✅ Need advanced automation features.

✅ Need real-time data visualization and reporting.

✅ Want a tool with solid integrations.

✅ Use Monday.com’s CRM or dev tools.

Monday isn’t the best option if you:

❌ Are a small team with a limited budget, as pricing scales up quickly due to the group-based structure.

❌ Need advanced time-tracking features, which are only available on higher-tier plans.

❌ Need robust native team communication features.

Pipedrive Features

Insights and reporting

Pipedrive offers advanced insights and reporting capabilities to help sales teams track performance and make data-driven decisions. 

Key aspects include:

  • Detailed reports on deal progress, pipeline health, and team performance.
  • Customizable dashboards that provide real-time visibility.
  • Visual representations of data through charts and graphs.

Automation workflows

Pipeline automates administrative and repetitive tasks such as sales call scheduling, lead assignment, and follow-up emails. 

It also offers custom workflows to create workflows specific to your needs. And, it integrates with external tools like Zapier for more complex automation.

Communication and email tracking

Being a CRM, Pipedrive helps you maintain a database of all your contacts, track email performance, and store files all in a central place. 

It offers customizable email templates to power up your outreach efforts.

Pipedrive is the ideal choice if you:

✅ Are a sales-focused team looking for a straightforward CRM solution.

✅ Need a highly customizable pipeline with easy drag-and-drop functionality.

✅ Want an intuitive, user-friendly interface that simplifies sales process management.

Pipedrive isn’t the best option if you:

❌ Require extensive marketing automation capabilities.

❌ Need complex, comprehensive enterprise-level CRM features.

❌ Are looking for a completely free CRM solution with unlimited features.

Integrations: Monday vs. Pipedrive vs. SmartSuite

SmartSuite Integrations

SmartSuite integrates with major platforms, from communication to social media. It offers five connectors, including Zapier, Ply, Integrately, Relay, and Make, to connect with 1000s of apps to transfer data.

Some of the notable integrations are:

  • Salesforce.
  • Slack.
  • Twilio.
  • Jira Cloud.
  • HubSpot.
  • Intercom.

Monday.com Integrations

Monday.com offers 200+ integrations and apps across various categories. It provides native integrations with popular tools like Slack, Gmail, Microsoft Teams, and GitLab.

It excels in two-way synchronization with some integrations, enhancing data flow across apps, and has an open API for custom integrations.

Some standout Monday.com integrations are:

  • QuickBooks.
  • Google Workspace.
  • Zendesk.
  • PandaDoc.
  • Jira.
  • Freshdesk.

Pipedrive Integrations

Pipedrive’s integrations are geared two customer relationship and pipeline management, including free and paid plugins. It integrates with tools for lead management (LinkMatch), lead qualification (Zapier, Surfe), communication (GMeet, Microsoft Teams), contract management (PandaDoc and Docusign), and project management (Rippling, Asana).

Other standout integrations include:

  • Quickbooks.
  • Zendesk.
  • Twilio.
  • Lemist.
  • HubSpot.
  • Intercom.

Winner: Pipedrive

Pipedrive offers 400+ native integrations across various platforms, making it more versatile project management software than the rest.

Pricing: Monday vs. Pipedrive vs. SmartSuite

SmartSuite Pricing

SmartSuite offers a forever-free plan, which is among the most generous. 

The free plan gives you 100 automated triggers, team collaboration tools, 7+ task views (Dashboard, table, boards, cards, list, calendar, and grid), time tracking, and more.

We offer four paid plans, each with a 14-day free trial.

  • Team: Starts at $12/user/month, including 8+ dashboard views, 5000 automation runs, time tracking, and collaborative SmartDocs.
  • Professional: Starts at $28/user/month, including two-factor authentication, Gmail & Outlook integrations, and unlimited editors.
  • Enterprise: Starts at $35 per user/month, including audit logs, data loss prevention, and 50,000 API calls monthly.
  • Signature: Customized plan tailored to your organization’s needs and team size.

Monday Pricing

Monday.com offers a free plan for up to 2 users, including shareable forms, 500MB storage, a 1-week activity history, and one board per dashboard.

Monday.com pricing plans have four tiers and require a minimum of 3 user seats:

  • Basic: Starts at $17/user/month, including Kanban view, unlimited free viewers, and unlimited boards.
  • Standard: Starts at $20/user/month, including 250 automated actions/month, 3+ dashboard views, and Zoom integration.
  • Pro: Starts at $32/user/month, including all five dashboard views, time tracking, and 2-factor authentication.
  • Enterprise: Includes dedicated customer success manager, cross-project analytics, and resource allocation insights. Contact sales for a quote.

Pipedrive Pricing

Pipedrive offers five pricing plans with a 14-day free trial for each one of them:

  • Essential: Starts at $24 per user/month, including customizable pipeline, 15 reports per user, and leads inbox.
  • Advanced: Starts at $44 per user/month, including 30 active automation per user, two-way email sync, and email open & click tracking.
  • Professional: Starts at $64 per user/month, including contract timeline, advanced automation, and revenue forecast reports.
  • Power: Starts at $79 per user/month, including project add-on, 15 teams per company, and custom fields.
  • Enterprise: Starts at $129 per user/month, including unlimited reports and advanced customizations.

Pipedrive’s pricing plans are more scalable than Salesforce, as there isn’t much price variation between tiers.

Winner: SmartSuite

SmartSuite is the best contender due to its generous free plan and lower entry point for paid plans. Additionally, the price-to-feature ratio is well distributed across tiers compared to the other two tools.

Lastly, it offers flexible per-user pricing, not locking you in unused seats, unlike Monday.com and Pipedrive. But Pipedrive and Monday.com’s group-based pricing might reduce the average cost for many users.

What are Customers Saying about Monday.com, Pipedrive, and SmartSuite?

SmartSuite Reviews

G2 rating: 4.8/5

What users love:

  • Intuitive interface and quick setup
  • Built-in communication features
  • Flexible customization options
  • Value for money compared to competitors

Source

Source

Common complaints:

  • Limited integration options compared to established competitors
  • Some advanced features are still in development
  • Newer platform with a smaller user community
  • Occasional performance issues with larger datasets

Source

Monday.com Reviews

G2 rating: 4.7/5

What users love:

  • A highly visual interface with multiple view options.
  • Extensive customization capabilities.
  • Strong automation features.
  • Large template library.

Source

Source

Common complaints:

  • A steep learning curve for new users.
  • Group-based pricing can be expensive for small teams.
  • Interfaces sometimes feel cluttered and overwhelming due to loads of features.
  • Mobile app performance issues reported.

Source

Source

Pipedrive Reviews

G2 rating: 4.3/5

What users love:

  • Multiple work views.
  • User-friendly interface.
  • Team communication and collaboration.

Source

Source

Common complaints:

  • Limited flexibility while building automation.
  • Lack of customizability compared to other CRMs.
  • Limited functionality for the price.

Source

Source

Each platform has great pros and cons. The best choice depends on your needs and budget:

  • SmartSuite users value its all-in-one approach and pricing.
  • Pipedrive users recommend it for diverse work views and team collaboration.
  • Monday.com users appreciate the visual customization and automation capabilities.

Final Verdict: Monday.com, Pipedrive, or SmartSuite?

Each platform brings unique strengths to the table

  • Monday.com shines with its intuitive interface and robust collaboration features, making it perfect for creative teams and agencies.
  • Pipedrive remains unmatched for sales-focused organizations with its powerful CRM capabilities and sales automation.

However, SmartSuite emerges as the best platform to change how you plan and manage projects across all departments.

Its powerful automation, extensive customization, and all-in-one functionality offer the best value proposition for growing businesses.

Ready to level up your project management game? Try its free plan or dive deeper by scheduling a demo or signing up for a free trial today!

‍

How a Venture Capital and Private Equity Principal Automated and Streamlined Lead and Investor Management with SmartSuite

· ·

Investment firms face a range of challenges when tracking both incoming investment opportunities and potential investors. These include managing large volumes of data across fragmented systems, conducting time-intensive due diligence while balancing speed with thoroughness, and ensuring the right match between opportunities and investor preferences. Prioritizing deals and investors, maintaining strong communication with multiple stakeholders, and continuously managing investor relationships are critical to success.

This Venture Capital and Private Equity customer was looking for a streamlined, smooth, and automated solution for lead and investor intake and management. Managing both incoming investment opportunities and potential investors, they needed a relational database that could effectively link data and generate insightful reports and dashboards. Their requirement was having an easy-to-use yet advanced system for lead and investment management, with automated workflows, reporting and the option to integrate with third-party tools via APIs.

Optimizing Investment Management with SmartSuite

When the customer approached us, they faced several pain points in managing investment opportunities and potential investors. They needed a solution that was not only streamlined and automated but also capable of handling complex data relationships and generating insightful reports. The challenge for them was to find a system that met these requirements while integrating smoothly with existing tools and workflows.

Why SmartSuite?

SmartSuite emerged as the ideal solution, addressing all these needs with an easy-to-use interface and its advanced features, integrations and flexibility. The goal was clear: create a system that enhances efficiency through an easy to use structure, sophisticated automation and seamless API integrations.

Kick-Off: Blueprint and Implementation Plan

We began the project by developing a comprehensive blueprint and implementation plan. This included a detailed strategy for migrating from the previous system to SmartSuite and identifying where internal automations and API integrations will be needed. Our focus was on creating the most efficient setup and implementing initial automations to ensure a smooth and successful transition.

Streamlining Investment Opportunities

To address the challenge of efficiently capturing investment opportunities, we integrated Fillout forms on their website, so every new investment opportunity gets directly created in SmartSuite. Internal automations in SmartSuite were added so stages, assignees, checklist items and all necessary information for a new opportunity are set in the beginning.

Advanced Automations and API integration with Make

An additional initiative was to capture opportunities that were received as emails and ingest them into SmartSuite. Our team  expanded the email intake process with an API integration between SmartSuite and Google Gmail, using Make.

By labeling a new email with a specific tag in Gmail, we triggered an automation in Make. This automation created a new investment opportunity in SmartSuite, automatically setting due dates, assigning team members, and populating other relevant fields at the creation stage.

Additionally, we implemented company enrichment workflows within this automation process. These workflows automatically gather and integrate crucial data about the companies associated with new investment opportunities. This enrichment ensures that all necessary information is in place, providing a comprehensive view of each investment opportunity and supporting more informed decision-making.

‍

Optimizing Email Interactions Using email templates

To further optimize email interactions, we chose to use templates from SmartSuite’s Communication Center feature. We created templates for the most frequently sent emails related to investment opportunities. This approach ensured that communications were both efficient and consistent, saving time and maintaining professionalism.

Enhancing Investment Opportunity Management

In addition to the core implementations, we enhanced investment opportunity management with internal automations in SmartSuite. These automations managed the entire process from deal intake and screening to closing and tracking actual investments. This included creating leads, automatically linking records between SmartSuite tables, tracking KPIs and setting assignees and due dates.

Contact Management and Social Event Solutions

We also implemented a two-way sync of contacts between SmartSuite and Contacts+ to keep the contact list always up to date. Furthermore, we developed a Social Event Solution to track interactions, referrals, conferences, and introductions to potential deals and investors.

Future implementation plans

Two-Way Synchronization between Mailerlite and SmartSuite

Our next phase of our project will encompass the  implementation of a two-way synchronization between Mailerlite and SmartSuite. This integration will ensure that data between the email marketing platform and SmartSuite is always up-to-date, allowing for seamless management of email campaigns and more effective communication with investors and leads. This synchronization will enhance the ability to track engagement, manage email lists, and optimize marketing efforts directly from within SmartSuite.

Enhanced Investor Database Management

To complete this phase, we plan to establish a two-way synchronization between Contacts+ and SmartSuite specifically for managing the investor database. This integration will ensure that all contact details and updates are accurately reflected across both platforms. By keeping the investor database synchronized, we will improve the efficiency of outreach efforts, maintain accurate records, and support better relationship management.

Conclusion

Through these comprehensive improvements, we have successfully transformed the investment management process, making it more efficient and automated. The result is a streamlined workflow that enhances productivity and supports the effective management of investment opportunities.

Schedule a free 30-minute intro call with me to discuss your specific needs and explore how we can develop a customized solution tailored just for you here.

To learn more about my work, check client testimonials, and see how I’ve helped others achieve their goals, visit my website.

Don’t forget to check out my LinkedIn profile & our company profile to view previous projects and client success stories.

Monday.com vs. ClickUp vs. SmartSuite: Which Project Management Tool Wins?

· ·

We will review each tool’s features, pros and cons, and reviews to help you make an informed decision.

Struggling to choose between Monday.com, ClickUp, and SmartSuite? 

You’re not alone.

These three tools dominate project management, but their strengths cater to different needs.

To save you hours of research, we’ve tested their features, use cases, and pricing. In this guide, we’ll help you uncover which tool will best elevate your team’s productivity and collaboration. Let’s find the perfect match for your workflow.

TL;DR

  • Monday.com: Great for teams that prefer spreadsheet-focused task management combined with robust integration and automation capabilities. However, it lacks native communication tools and operates on group-based pricing, which can become expensive for smaller teams with fewer users.
  • ClickUp: Ideal for teams looking to centralize everything from task management to document collaboration, with a strong emphasis on visual dashboards. The trade-off? High customizability often means a longer adoption period and lower-tier plans can feel restrictive, nudging you toward pricier upgrades.
  • SmartSuite: An adaptable solution with built-in communication tools, powerful automation, and a competitive free plan. SmartSuite’s user-based pricing makes it an affordable and scalable option, especially for teams that need flexibility without breaking the bank.

Monday.com vs. ClickUp vs. SmartSuite

SmartSuite Features

SmartSuite is a comprehensive project management tool that lets you manage all your projects on a centralized platform with built-in automation and a communication center.

Comprehensive project management

SmartSuite’s project management feature helps you plan, track, and manage simple to complex projects.

To simplify the process, you get numerous built-in intuitive features to execute your tasks perfectly.

Here’s what we have in store for you.

  • Smart task management: You can turn any item field into a task—a checklist item, comments, or sub-item. With this flexibility, you can easily build a solid task list and assign it to the right person with a due date and priority status.
  • Project phases and milestones: Having milestones ensures your project stays on track and moves towards the objective. With SmartSuite, you can set them, monitor through your reporting dashboard, and flag issues.
  • Files and project deliverables: With SmartSuite, you can manage and organize all your documents. Attach project-related files, share feedback with your team, and manage version history, all within your work context.

SmartSuite supports formats like PDF, GIF, CSV, PNG, and MP4. The tool also integrates with Dropbox, Google Drive, Box, and Microsoft OneDrive, making adding files to your workflows easy.

Also, you can add images directly in SmartSuite by connecting your social media and Unsplash accounts.

  • Native time tracking: Monitor and evaluate task and project completion times. Built-in tracking helps group time entries see estimates, and segment billable and non-billable entries.

Team collaboration

SmartSuite outperforms Monday.com with its built-in communication and collaboration features. You can connect with peers in group chats or 1:1 conversations for quick feedback and keep stakeholders updated.

SmartSuite’s members’ directory provides a deep dive into each teammate’s details, such as availability status, job profile, and other relevant information, to give a holistic view of the project team.

Like the other two tools, you can use comments and @mentions to share updates, nudge teammates, or add new people to the conversation.

Comprehensive project reporting

SmartSuites offers a dynamic project analytics tool with configurable charts and graphs.

The reporting dashboard helps you track project performance, understand resource allocation, and identify slow-moving projects. Based on these insights, you can quickly develop plans to overcome roadblocks and get the project back on track.

You can visualize reporting in Grid, Card, Kanban, Timeline, Map, Calendar, or Dashboard views. Add as many as needed to build a visual storyboard for your project’s progress.

To share reports with stakeholders or clients, you can make the report public and share the necessary access. SmartSuite also supports printing or exporting PDF, Excel, Google Sheets, or CSV format.

Advanced workflow automation

SmartSuite’s no-code automation builder is one of the most intuitive, giving a neck-to-neck competition in automation.

You can assemble automation at the task and project and automate repetitive tasks based on triggers like changing dates, sending notification emails, or updating statuses. There are six pre-defined triggers and 15+ actions, with options to build custom ones.

SmartSuite is the right choice if you:

✅ Need a user-friendly interface with drag-and-drop customization

✅ Need a platform that can adapt to various business processes

✅ Want to centralize team communication and collaboration

✅ Want affordable and feature-packed software

SmartSuite isn’t the best option if you:

❌ Need a well-established platform with a long track record, as SmartSuite is relatively new

❌ Need extensive third-party integrations, as SmartSuite is still building and offers fewer options than ClickUp and Monday.com

Monday.com Features

Monday.com is a robust project management software that helps you track, manage, plan, and organize multiple projects.

Dashboards with custom widgets

With Monday.com, you can build custom dashboards by fetching data from all your projects for a holistic view of progress. It offers 80+ widgets through integrations with apps like videos, calendars, clocks, and images, allowing flexibility in building project dashboards.

27+ task views

Monday.com offers over 27 task views to visualize task progress throughout the project lifecycle, including charts, Gantt charts, Calendars, Workloads, Timelines, Kanban boards, Tables, Forms, Cards, Files, and Blank views.

Such a wide range of task views offers flexibility and control over the project dashboard and caters to the team’s different working styles.

Workflow automation

Monday.com offers triggers, conditions, and actions to build linear to multi-step sequences. With these automated workflows, you can eliminate repetitive tasks like status updates, delete processes, or schedule calls.

Monday is the right choice if you:

✅ Need robust automation features

✅ Need real-time data visualization and reporting

✅ Want a tool with solid integrations

✅ Use Monday.com’s CRM or dev tools

Monday isn’t the best option if you:

❌ Are a small team with a limited budget, as pricing scales up quickly due to the group-based structure

❌ Need advanced time-tracking features, which are only available on higher-tier plans

❌ Need robust native team communication features

ClickUp Features

Advanced reporting dashboards

ClickUp offers customizable dashboards to visualize project performance and give real-time insights. Dashboards act like a focal point, enabling you to centralize different spaces to get a holistic view easily and quickly. You can customize dashboards with 40+ cards, including charts, calendars, embeds, priority, chats, sprints, and custom.

Team collaboration

ClickUp offers a neck-to-neck competition with Smartsuite regarding team collaboration and communication features. It helps you loop in stakeholders through comments and @mentions, talk with the team in-app, and assign tasks to multiple team members.

Additionally, it offers native docs and whiteboard features centralizing knowledge management. You can brainstorm with your team, map out project priorities, or create detailed proposals to share with clients.

Versatile and flexible work views

ClickUp offers ten views to enable teams to focus on their priorities in the way they want.

  • Timeline view: Let users see project schedules and deadlines at a glance
  • List view: The most straightforward way to show tasks in a vertical list format
  • Board view: Organizes tasks into columns, similar to a Kanban board
  • Gantt chart view: Shows tasks as horizontal bars on a timeline, depicting schedules, dependencies, and progress
  • Workload view: Visualizes team members’ workloads, helping managers balance task distribution
  • Calendar view: Showcase tasks, deadlines, and events on a traditional calendar interface
  • Table view: Presents task data in a spreadsheet-like format
  • Map view: Plots location-based tasks on a map
  • Activity view: Shows a chronological feed of recent actions and updates
  • Box view: Organizes tasks into customizable boxes or containers

The best part is that views aren’t limited to task levels. You can create views at folder level, space, or even for the entire workspace.

ClickUp is the ideal choice if you:

✅ Need a highly customizable project management tool

✅ Need multiple view options like Gantt charts, Kanban boards, and timelines

✅ Require integrated project management, time tracking, collaboration, and reporting features

ClickUp isn’t the best option if you:

❌ Prefer a simpler, more intuitive interface without a steep learning curve

❌ Have a limited budget and need a straightforward pricing model

❌ Require a tool with minimal downtime and fewer bugs

Integrations: Monday vs. ClickUp vs. SmartSuite

SmartSuite Integrations

SmartSuite integrates with major platforms, from communication to social media. It offers five connectors, including Zapier, Ply, Integrately, Relay, and Make, to connect with 1000s of apps to transfer data.

Some of the notable integrations are:

  • Salesforce
  • Slack
  • Twilio
  • Jira Cloud
  • HubSpot
  • Intercom

Monday.com Integrations

Monday.com offers 200+ integrations and apps across various categories. It provides native integrations with popular tools like Slack, Gmail, Microsoft Teams, and GitLab.

It excels in two-way synchronization with some integrations, enhancing data flow across apps, and has an open API for custom integrations.

Some standout Monday.com integrations are:

  • QuickBooks
  • Google Workspace
  • Zendesk
  • PandaDoc
  • Jira
  • Freshdesk

ClickUp Integrations

Despite being a powerful project management solution, ClickUp offers only 45 native integrations and public API to build custom integrations. It also connects with Zapier to let you connect with over 1000 apps, which comes at an additional cost for a Zapier subscription.

Some notable ClickUp integrations are:

  • Tableau Web connector
  • Microsoft teams
  • GitHub
  • Slack
  • Discord
  • Hubspot

Winner: Monday.com

Monday.com offers 200+ native integrations across various platforms, making it more versatile project management software than the rest.

Pricing Monday vs. ClickUp vs. SmartSuite

SmartSuite Pricing

SmartSuite offers a forever-free plan, which is among the most generous. The free plan gives you 100 automated triggers, team collaboration tools, 7+ task views (Dashboard, table, boards, cards, list, calendar, and grid), time tracking, and more.

We offer four paid plans, each with a 14-day free trial.

  • Team: Starts at $12/user/month, including 8+ dashboard views, 5000 automation runs, time tracking, and collaborative SmartDocs.
  • Professional: Starts at $28/user/month, including two-factor authentication, Gmail & Outlook integrations, and unlimited editors.
  • Enterprise: Starts at $35 per user/month, including audit logs, data loss prevention, and 50,000 API calls monthly.
  • Signature: Customized plan tailored to your organization’s needs and team size.

Monday Pricing

Monday.com offers a free plan for up to 2 users, including shareable forms, 500MB storage, a 1-week activity history, and one board per dashboard.

Monday.com pricing plans have four tiers and require a minimum of 3 user seats:

  • Basic: Starts at $17/user/month, including Kanban view, unlimited free viewers, and unlimited boards.
  • Standard: Starts at $20/user/month, including 250 automated actions/month, 3+ dashboard views, and Zoom integration.
  • Pro: Starts at $32/user/month, including all five dashboard views, time tracking, and 2-factor authentication.
  • Enterprise: Includes dedicated customer success manager, cross-project analytics, and resource allocation insights. Contact sales for a quote.

ClickUp Pricing

ClickUp’s free plan offers unlimited task creation, 5 spaces; guest invites with full access, collaborative docs, Whiteboards, and sprint management.

Most of ClickUp’s advanced features are available on paid tiers, with a 14-day free trial for unlimited and business plans.

  • Unlimited: Starts at $10 per user/month and offers unlimited space, custom views, and task creation. You also get Gantt charts, two-factor authentication, timesheet reporting, and 100 mind maps.
  • Business: Starts at $19 per user/month, offers private docs, sprint reporting, and all dashboard views with unlimited whiteboards, docs, and mind maps.
  • Enterprise: White labeling, top-notch security, Tableau web connector, and enterprise AI. Contact sales to get a quote.

‍

Winner: SmartSuite

SmartSuite is the best contender due to its generous free plan and lower entry point for paid plans. Additionally, the price-to-feature ratio is well distributed across tiers compared to the other two tools.

Lastly, it offers flexible per-user pricing, not locking you in unused seats, unlike Monday.com and ClickUp. But ClickUp and Monday.com’s group-based pricing might reduce the average cost for many users.

What are Customers Saying about Monday.com, ClickUp, and SmartSuite?

SmartSuite Reviews

G2 rating: 4.8/5

What users love:

  • Intuitive interface and quick setup
  • Built-in communication features
  • Flexible customization options
  • Value for money compared to competitors

Source

Source

Common complaints:

  • Limited integration options compared to established competitors
  • Some advanced features are still in development
  • Newer platform with a smaller user community
  • Occasional performance issues with larger datasets

Source

Monday.com Reviews

G2 rating: 4.7/5

What users love:

  • A highly visual interface with multiple view options
  • Extensive customization capabilities
  • Strong automation features
  • Large template library

Source

Source

Common complaints:

  • Steep learning curve for new users
  • Group-based pricing can be expensive for small teams.
  • Interfaces sometimes feel cluttered and overwhelming due to loads of features
  • Mobile app performance issues reported

Source

Source

ClickUp Reviews

G2 rating: 4.7/5

What users love:

  • High customizable dashboards
  • Integration with connective platforms like Zapier
  • Built-in team communication (ClickUp Chat), time tracking, and document creation

Source

Source

Common complaints:

  • Extensive range of features comes with a huge learning curve, especially for project management novices
  • Slow loading speed for dashboard spaces, especially when multiple people are working
  • Feature usage limitations often push users to jump to higher-tier plans

Source

Source

Each platform has great pros and cons. The best choice depends on your needs and budget:

  • SmartSuite users value its all-in-one approach and pricing.
  • ClickUp users recommend it for customizability and adaptability
  • Monday.com users appreciate the visual customization and automation capabilities.

Final Verdict: Monday.com, ClickUp, or SmartSuite?

Each tool has strengths—your decision should hinge on what matters most to your team. Prioritize features like custom dashboards, native communication, budget, or advanced automation and match them to the right platform.

  • Monday.com is dependable if you value strong visual management and don’t mind a higher price tag.
  • ClickUp shines for creative teams and agencies with its robust goal-tracking and task-management tools.
  • SmartSuite stands out as a budget-friendly, all-in-one solution. Its combination of project management, built-in communication tools, and customizable workflows makes it a strong contender, especially for growing teams seeking value without compromise.

And, you can start exploring SmartSuite with its free plan or dive deeper by scheduling a demo or signing up for a free trial today!

‍

Monday.com vs. Smartsheet vs. SmartSuite: Which Tool to Pick?

· ·

We will go through each tool’s features, integrations, and pricing models to help you make an informed decision.

This head-to-head comparison of Monday.com vs. Smartsheet vs. SmartSuite cuts through the marketing hype to reveal how these platforms perform in real-world scenarios. 

After extensive hands-on testing and user feedback, we’ll examine:

  • Key features of each platform
  • Hidden costs and limitations
  • What makes each tool stand out

TL;DR: Monday.com dominates in customization and automation, Smartsheet excels in enterprise-grade project control, and SmartSuite offers the most comprehensive all-in-one solution at the most competitive price point.

Monday.com vs. Smartsheet vs. SmartSuite

SmartSuite Features

SmartSuite is a comprehensive project management tool that lets you manage all your projects on a centralized platform with built-in automation and a communication center.

Comprehensive project management

SmartSuite’s project management feature helps you plan, track, and manage simple to complex projects.

To simplify the process, you get numerous built-in intuitive features to execute your tasks perfectly.

Here’s what we have in store for you.

  • Smart task management: You can turn any item field into a task—a checklist item, comments, or sub-item. With this flexibility, you can easily build a solid task list and assign it to the right person with a due date and priority status.
  • Project phases and milestones: Having milestones ensures your project stays on track and moves towards the objective. With SmartSuite, you can set them, monitor through your reporting dashboard, and flag issues.
  • Files and project deliverables: With SmartSuite, you can manage and organize all your documents. You can also attach project-related files, share feedback with your team, and manage version history, all within your work context.

SmartSuite supports various file formats, such as PDF, GIF, CSV, PNG, and MP4. The tool also integrates with Dropbox, Google Drive, Box, and Microsoft OneDrive, making it easy to add files to workflows.

Also, you can add images directly in SmartSuite by connecting your social media and Unsplash accounts.

  • Native time tracking: Monitor and evaluate task and project completion times. Built-in tracking helps group time entries, see estimates, and segment billable and non-billable entries.

Native team collaboration

With its built-in communication and collaboration features, SmartSuite outperforms Monday.com and Smartsheet. You can connect with peers in group chats or 1:1 conversations for quick feedback and keep stakeholders updated.

SmartSuite’s members’ directory provides a holistic view of the project team by examining each teammate’s details, such as availability status, job profile, and other relevant information.

Like the other two tools, use comments and @mentions to share updates, nudge teammates, or add new people to the conversation.

Comprehensive project reporting

SmartSuites offers a dynamic project analytics tool with configurable charts and graphs.

The reporting dashboard helps you track project performance, understand resource allocation, and identify slow-moving projects. Based on these insights, you can quickly develop plans to overcome roadblocks and get the project back on track.

You can visualize reporting in Grid, Card, Kanban, Timeline, Map, Calendar, or Dashboard views. Add as many as needed to build a visual storyboard for your project’s progress.

To share reports with stakeholders or clients, you can make the report public and share the necessary access. SmartSuite also supports printing or exporting PDF, Excel, Google Sheets, or CSV format.

Advanced workflow automation

SmartSuite’s no-code automation builder is one of the most intuitive, giving a neck-to-neck competition in automation.

You can assemble automation at the task and project and automate repetitive tasks based on triggers like changing dates, sending notification emails, or updating statuses. There are six pre-defined triggers and 15+ actions, with options to build custom ones.

SmartSuite is ideal for organizations that:

✅ Require a flexible platform that adapts to diverse business processes

✅ Want to streamline team collaboration and communication

✅ Seek a cost-effective solution with comprehensive features

Consider alternatives if you:

❌ Need a more established platform with extensive market presence (SmartSuite is relatively new)

❌ Require extensive third-party integrations (SmartSuite currently offers fewer integration options than competitors like Smartsheet and Monday.com)

Monday.com Features

Monday.com is a robust project management software that helps you track, manage, plan, and organize multiple projects.

Dashboards with custom widgets

With Monday.com, you can build custom dashboards by fetching data from all your projects for a holistic view of progress. It offers 80+ widgets through integrations with apps like videos, calendars, clocks, and images, allowing flexibility in building project dashboards.

27+ task views

Monday.com offers over 27 task views to visualize task progress throughout the project lifecycle, including charts, Gantt charts, Calendars, Workloads, Timelines, Kanban boards, Tables, Forms, Cards, Files, and Blank views.

Such a wide range of task views offers flexibility and control over the project dashboard and caters to the team’s different working styles.

Workflow automation

Monday.com offers triggers, conditions, and actions to build linear to multi-step sequences. With these automated workflows, you can eliminate repetitive tasks like status updates, delete processes, or schedule calls.

Monday.com is ideal if you:

✅ Require robust automation features

✅ Need real-time data visualization and reporting

✅ Want a tool with solid integrations

✅ Use Monday.com’s CRM or dev tools

Monday isn’t the best option if you:

❌ Need advanced time tracking features (only available on higher-tier plans)

❌ Are a small team with a limited budget ( pricing scales up quickly due to group-based structure)

❌ Require robust native team communication features

Smartsheet Features

Formulas and functions

As a spreadsheet-focused project management tool, Smartshgeet offers some of the most robust and dynamic formulas and functions. It allows you to perform complex calculations and fetch relevant data within a single or multiple sheets at once.

Team collaboration

Smartsheet is loaded with team collaboration tools. You can build a library of files, loop in stakeholders for proofing, share attachments, and leave comments. Admin control to share access is flexible and allows collaboration with internal and external users.

The platform supports file types such as .jpg, .png, .gif, .pdf, .docx, .pptx, and .xlsx and lets you upload content from Brandfolder, Google Drive, Dropbox, OneDrive, and more.

Dashboards

Dashboards in a smartsheet help you consolidate your work and build a visualization for the project’s performance. You can add interactive widgets, which are the building blocks of a dashboard. Some common widgets include reports, charts, metrics, images, and web content.

You can also share dashboards with users who might not have the actual report, allowing you to maintain complete control over privacy.

Smartsheet is ideal if you:

✅ Need advanced formulas and functions to evaluate the project’s performance

✅ Need a versatile project management tool with multiple views (Grid, Gantt, Kanban, Calendar) 

✅ Require robust collaboration features for real-time teamwork and file sharing across departments

Smartsheet isn’t the best option if you:

❌ Are a small team looking for a intuitive interface with low learning curve

❌ Have a limited budget

❌ Need advanced data analysis and reporting capabilities

Integrations: Monday vs. Smartsheet vs. SmartSuite

SmartSuite Integrations

SmartSuite integrates with major platforms, from communication to social media. It offers five connectors, including Zapier, Ply, Integrately, Relay, and Make, to connect with 1000s of apps to transfer data.

Some of the notable integrations are:

  • Salesforce
  • Slack
  • Twilio
  • Jira Cloud
  • HubSpot
  • Intercom

Monday.com Integrations

Compared to SmartSuite, Monday.com offers 200+ integrations and apps across various categories. It provides native integrations with popular tools like Slack, Gmail, Microsoft Teams, and GitLab.

It excels in two-way synchronization with some integrations, enhancing data flow across apps, and has an open API for custom integrations.

Some standout Monday.com integrations are:

  • QuickBooks
  • Google Workspace
  • Zendesk
  • PandaDoc
  • Jira
  • Freshdesk

Smartsheet Integrations

Smartsheet offers two connectors, Jira and Salesforce, that enable bi-directional data synchronization.

In addition to these, there are 100+ native integrations, including Google Workspace, Microsoft Teams, Adobe Creative Cloud, and Tableau.

Other notable integrations are

  • Okta
  • Power BI
  • Oculus
  • Miro
  • DocuSign

Winner: Monday.com

Monday.com offers over 200 integrations across various platforms, making it more versatile and flexible software than the other two.

Pricing Monday vs. Smartsheet vs. SmartSuite

SmartSuite Pricing

SmartSuite offers a forever-free plan, which is among the most generous. With the free plan, you get 100 automated triggers, team collaboration tools, 7+ task views (Dashboard, table, boards, cards, list, calendar, and grid), time tracking, and more.

We offer four paid plans, each with a 14-day free trial.

  • Team: Starts at $12/user/month, including 8+ dashboard views, 5000 automation runs, time tracking, and collaborative SmartDocs.
  • Professional: Starts at $28/user/month, including two-factor authentication, Gmail & Outlook integrations, and unlimited editors.
  • Enterprise: Starts at $35 per user/month, including audit logs, data loss prevention, and 50,000 API calls monthly.
  • Signature: Customized plan tailored to your organization’s needs and team size.

Monday Pricing

Monday.com offers a free plan for up to 2 users, including shareable forms, 500MB storage, a 1-week activity history, and one board per dashboard.

Monday.com pricing plans have four tiers and require a minimum of 3 user seats:

  • Basic: Starts at $17/user/month, including Kanban view, unlimited free viewers, and unlimited boards.
  • Standard: Starts at $20/user/month, including 250 automated actions/month, 3+ dashboard views, and Zoom integration.
  • Pro: Starts at $32/user/month, including all five dashboard views, time tracking, and 2-factor authentication.
  • Enterprise: Includes dedicated customer success manager, cross-project analytics, and resource allocation insights. Contact sales for a quote.

Smartsheet pricing

Smartsheet doesn’t offer a free plan or trial. For pricing plans, Smartsheet charges based on the number of users and offers three paid plans:

  • Pro: Starts at $12 per member/month, including private sheet creation and unlimited form access with a 10-user limit.
  • Business: Starts at $24 per member/month with a minimum of 3 user seats, including unlimited automated workflows, PowerBI, Tableau, and Adobe Creative Cloud integration.
  • Enterprise: Unlimited storage, enterprise plan manager, and AI tools. Contact sales for a quote.
  • Advanced work management: Portfolio management and premium support package. Contact sales for a quote.

Winner: SmartSuite

SmartSuite comes across as the best contender due to its generous free plan and lower entry point for paid plans. Additionally, the price-to-feature ratio is well distributed across tiers compared to the other two tools.

Lastly, it offers flexible per-user pricing, not locking you in unused seats, unlike Monday.com and Smartsheet. But Smartsheet and Monday.com’s group-based pricing might reduce the average cost for a large number of users.

What are Customers Saying about Monday.com, Smartsheet, and SmartSuite?

SmartSuite Reviews

G2 rating: 4.8/5

What users love:

  • Intuitive interface and quick setup
  • Built-in communication features
  • Flexible customization options
  • Value for money compared to competitors

Source

Source

Common complaints:

  • Limited integration options compared to established competitors
  • Some advanced features are still in development
  • Newer platform with a smaller user community
  • Occasional performance issues with larger datasets

Source

Monday.com Reviews

G2 rating: 4.7/5

What users love:

  • A highly visual interface with multiple view options
  • Extensive customization capabilities
  • Strong automation features
  • Large template library

Source

Source

Common complaints:

  • Steep learning curve for new users
  • Group-based pricing can be expensive for small teams.
  • Interfaces sometimes feel cluttered and overwhelming due to loads of features
  • Mobile app performance issues reported

Source

Source

Smartsheet Reviews

G2 rating: 4.4/5

What users love:

  • Customizability and adaptation to user’s business processes
  • Ease of collaboration across the organization
  • Ease of use due to spreadsheet-like interface

Source

Source

Common complaints:

  • Complicated automation setup with no version history to track changes
  • Performance issues when working on dashboards
  • Limited native integrations

Source

Source

Each platform has great pros and cons. The best choice depends on your needs and budget:

  • Smartsheet users praise the customizability and collaborative features.
  • Monday.com users appreciate the visual customization and automation capabilities.
  • SmartSuite users value its all-in-one project management solution and pricing.

Making your Final Decision

The best project management tool isn’t about features alone—it’s about finding the right fit for your team’s unique workflow and growth trajectory.

✅Choose Monday.com if visual workflow management is your priority and you’re willing to invest in a platform that scales with your project’s growth.

✅Go with Smartsheet for a familiar spreadsheet-like interface and when enterprise-grade project control and detailed reporting capabilities are non-negotiable.

✅Select SmartSuite if you want to consolidate your tech stack with an all-in-one solution that won’t break the bank, especially for growing teams that need built-in collaboration tools and advanced automation builders.

Start your journey with SmartSuite by signing up for its free plan. 

If you want to explore all the advanced features, schedule a demo call or sign up for a free trial.

‍

Monday.com vs. Trello vs. SmartSuite (2025 Edition)

· ·

We will go over each platform’s features, integrations, pros and cons, and reviews to help you make an informed decision.

Project management is complicated enough—choosing a tool shouldn’t be. 

To help you out, we’ve compared Monday.com, Trello, and SmartSuite, focusing on what really matters: ease of use, flexibility, and value. 

By the end of this post, you’ll know exactly which tool is best for your team.

Short on time? Here’s a TL;DR

  • Monday.com is ideal for teams that prioritize visual management and extensive customization. However, costs can scale significantly with team size, and external communication tools are needed.
  • Trello is best suited for teams that want to manage simpler, small-scale projects using Kanban boards. It’s among the most affordable and offers a wide range of integrations, but it lacks advanced features such as reporting and task automation.
  • SmartSuite is best for organizations needing a versatile, all-in-one platform with built-in communication tools. It offers the most competitive free plan and per-user pricing of the three.

Let’s dive into each tool’s key features. 👇🏼

Monday.com vs. Trello vs. SmartSuite

SmartSuite Features

SmartSuite is a comprehensive project management tool that lets you manage all your projects on a centralized platform with built-in automation and a communication center.

Comprehensive project management

SmartSuite’s project management feature helps you plan, track, and manage simple to complex projects.

To simplify the process, you get numerous built-in intuitive features to execute your tasks perfectly.

Here’s what we have in store for you.

  • Smart task management: You can turn any item field into a task—a checklist item, comments, or sub-item. With this flexibility, you can easily build a solid task list and assign it to the right person with a due date and priority status.
  • Project phases and milestones: Having milestones ensures your project stays on track and moves towards the objective. With SmartSuite, you can set them, monitor through your reporting dashboard, and flag issues.
  • Files and project deliverables: With SmartSuite, you can manage and organize all your documents. Attach project-related files, share feedback with your team, and manage version history, all within your work context.

SmartSuite supports various file formats like PDF, GIF, CSV, PNG, and MP4. The tool also integrates with Dropbox, Google Drive, Box, and Microsoft OneDrive, making it easy to add files to your workflows.

Also, you can add images directly in SmartSuite by connecting your social media and Unsplash accounts.

  • Native time tracking: Monitor and evaluate task and project completion times. Built-in tracking helps group time entries, see estimates and segment billable and non-billable entries.

Native team collaboration

SmartSuite outperforms Monday.com and Trello with its built-in communication and collaboration features. You can connect with peers in group chats or 1:1 conversations for quick feedback and keep stakeholders updated.

SmartSuite’s members’ directory provides a deep dive into each teammate’s details, such as availability status, job profile, and other relevant information, to give a holistic view of the project team.

Use comments and @mentions to share updates, nudge teammates, or add new people to the conversation, like the other two tools.

Comprehensive project reporting

SmartSuites offers a dynamic project analytics tool with configurable charts and graphs.

The reporting dashboard helps you track project performance, understand resource allocation, and identify slow-moving projects. Based on these insights, you can quickly develop plans to overcome roadblocks and get the project back on track.

You can visualize reporting in Grid, Card, Kanban, Timeline, Map, Calendar, or Dashboard views. Add as many as needed to build a visual storyboard for your project’s progress.

To share reports with stakeholders or clients, you can make the report public and share the necessary access. SmartSuite also supports printing or exporting in PDF, Excel, Google Sheets, or CSV format.

Advanced workflow automation

SmartSuite’s no-code automation builder is one of the most intuitive, giving a neck-to-neck competition in automation.

You can assemble automation at the task and project and automate repetitive tasks based on triggers like changing dates, sending notification emails, or updating statuses. There are six pre-defined triggers and 15+ actions, with options to build custom ones.

SmartSuite is the right choice if you:

✅ Need a platform that can adapt to various business processes

✅ Want to centralize team communication and collaboration

✅ Want affordable and feature-packed project management tool

SmartSuite isn’t the best option if you:

❌ Want a well-established platform with a long track record, as SmartSuite is relatively new.

❌ Need extensive third-party integrations, as SmartSuite is still building and offers fewer options than Trello and Monday.com.

Monday.com Features

Monday.com is a robust project management software that helps you track, manage, plan, and organize multiple projects.

Dashboards with custom widgets

With Monday.com, you can build custom dashboards by fetching data from all your projects for a holistic view of progress. It offers 80+ widgets through integrations with apps like videos, calendars, clocks, and images, allowing flexibility in building project dashboards.

27+ task views

Monday.com offers over 27 task views to visualize task progress throughout the project lifecycle, including charts, Gantt charts, Calendars, Workloads, Timelines, Kanban boards, Tables, Forms, Cards, Files, and Blank views.

Such a wide range of task views offers flexibility and control over the project dashboard and caters to the team’s different working styles.

Workflow automation

Monday.com offers triggers, conditions, and actions to build linear to multi-step sequences. With these automated workflows, you can eliminate repetitive tasks like status updates, delete processes, or schedule calls.

Monday is ideal choice if you:

✅ Need advanced automated workflow builder

✅ Want real-time data visualization and reporting

✅ Need powerful integration

✅ Already uses Monday.com’s CRM or dev platform

Monday isn’t the best option if you:

❌ Want advanced time tracking features, only available on higher-tier plans.

❌ Are a small team with a limited budget, as pricing scales up quickly due to the group-based structure

❌ Need native team communication features

Trello Features

Butler automation

Trello’s no-code automation builder, Butler, helps you create custom rules and commands to automate repetitive tasks. For example you can automatically move cards to different lists, assign team members, or set due dates based on predefined conditions.

In Trello, you can create following automation type:

  • Rules that run a set of actions when triggered by a predefined action.
  • Buttons that run action on a card or board when clicked
  • Due date commands that run in relation to approaching or past due dates.
  • Calendar commands that run at set time intervals.

Along with the pre-built automated triggers and rules, you can also build custom automations.

Power-ups

Power-ups are Trello’s version of add-ons or plugins that extend the functionality of Trello boards. These are third-party tools that add extra features to existing boards, for example, 

  • Calendar view power up for visualizing deadlines
  • Voting on cards power up for team decision-making
  • Time tracking power up for task management

Currently Trello offers 300+ power ups across various categories including communication tools, file management, and social media. It’s worth noting that most of these power-ups cost extra, which can increase the overall cost of the tool.

Workviews

While Trello is known for its Kanban board view, it offers additional views to help teams visualize and manage their work. Here are some other task views it have:

  • Timeline view: A Gantt-chart style view for visualizing project schedules
  • Calendar view: For seeing tasks and deadlines in a calendar format
  • Table view: A spreadsheet-like view for sorting and filtering tasks
  • Dashboard view: For getting an overview of project metrics and progress
  • Map view: For seeing location of where the work is getting done

Trello is ideal for

✅ Small to medium-sized teams working on relatively simple projects

✅ Teams who already use Atlassian’s products such as Jira software

✅ Teams that prioritize ease of use and quick onboarding

✅ Projects with straightforward workflows that don’t require complex dependencies or resource management

Trello might fall short for:

❌ Large enterprises with complex project structures and multiple dependencies

❌ Teams requiring advanced resource management and workload balancing features

❌ Organizations requiring extensive reporting and analytics capabilities

Integrations: Monday vs. Trello vs. SmartSuite

SmartSuite Integrations

SmartSuite integrates with major platforms from communication to social media. It offers five connectors, including Zapier, Ply, Integrately, Relay, and Make, to connect with 1000s of apps to transfer data.

Some of the notable integrations are:

  • Salesforce
  • Slack
  • Twilio
  • Jira Cloud
  • HubSpot
  • Intercom

Monday.com Integrations

Compared to SmartSuite, Monday.com offers 200+ integrations and apps across various categories. It provides native integrations with popular tools like Slack, Gmail, Microsoft Teams, and GitLab.

It excels in two-way synchronization with some integrations, enhancing data flow across apps, and has an open API for custom integrations.

Some standout Monday.com integrations are:

  • QuickBooks
  • Google Workspace
  • Zendesk
  • PandaDoc
  • Jira
  • Freshdesk

Trello Integrations

Compared to SmartSuite and Monday.com, Trello offers over 500 integrations and power-ups encompassing different categories including sales, social media, productivity, and communication.

Some of the trello’s notable integrations are:

  • Slack
  • Jira Cloud
  • Microsoft
  • Github
  • Miro
  • Google Drive
  • Pipedrive

Winner: Trello

Trello offers a higher number of integrations (over 500) encompassing different tools across a variety of categories—communication, social media, productivity, file management, analytics and reporting.

Pricing Monday vs. Trello vs. SmartSuite

SmartSuite Pricing

SmartSuite offers a forever-free plan, which is among the most generous. With the free plan, you get 100 automated triggers, team collaboration tools, 7+ task views (Dashboard, table, boards, cards, list, calendar, and grid), time tracking, and more.

We offer four paid plans, each with a 14-day free trial.

  • Team: Starts at $12/user/month, including 8+ dashboard views, 5000 automation runs, time tracking, and collaborative SmartDocs.
  • Professional: Starts at $28/user/month, including two-factor authentication, Gmail & Outlook integrations, and unlimited editors.
  • Enterprise: Starts at $35 per user/month, including audit logs, data loss prevention, and 50,000 API calls monthly.
  • Signature: Customized plan tailored to your organization’s needs and team size.

Monday Pricing

Monday.com offers a free plan for up to 2 users, including shareable forms, 500MB storage, a 1-week activity history, and one board per dashboard.

Monday.com pricing plans have four tiers and require a minimum of 3 user seats:

  • Basic: Starts at $17/user/month, including Kanban view, unlimited free viewers, and unlimited boards.
  • Standard: Starts at $20/user/month, including 250 automated actions/month, 3+ dashboard views, and Zoom integration.
  • Pro: Starts at $32/user/month, including all five dashboard views, time tracking, and 2-factor authentication.
  • Enterprise: Includes dedicated customer success manager, cross-project analytics, and resource allocation insights. Contact sales for a quote.

Trello Pricing

Trello offers a free plan best suite for individuals or small teams. It comes with 10 workspace collaborators, 250 automated command runs/month, unlimited activity log, and 2-factor authentication.

More advanced features are locked in three pricing tiers. For each plan, you can get a 14-day free trial.

  • Standard: $6 per user/month with unlimited activity log and 250 workspace command runs/month.
  • Premium: $12.50 per user/month with unlimited workspace collaborators and built-in automation.
  • Enterprise: $17.50 per user/month with 24/7 Enterprise admin support and SAML SSO via Atlassian Access.

Winner: SmartSuite

SmartSuite comes across as the best contender due to its generous free plan and lower entry point for paid plans. Additionally, the price-to-feature ratio is well distributed across tiers compared to the other two tools.

Lastly, it offers flexible per-user pricing, not locking you in unused seats, unlike Monday.com. And, even though Trello has lowest pricing plans, the features aren’t as advanced as SmartSuite.

What are Customers Saying about Monday.com, Trello, and SmartSuite?

SmartSuite Reviews

G2 rating: 4.8/5

What users love:

  • Intuitive interface and quick setup
  • Built-in communication features
  • Flexible customization options
  • Value for money compared to competitors

Source

Source

Common complaints:

  • Limited integration options compared to established competitors
  • Some advanced features are still in development
  • Newer platform with a smaller user community
  • Occasional performance issues with larger datasets

Source

Monday.com Reviews

G2 rating: 4.7/5

What users love:

  • A highly visual interface with multiple view options
  • Extensive customization capabilities
  • Strong automation features
  • Large template library

Source

Source

Common complaints:

  • Steep learning curve for new users
  • Group-based pricing can be expensive for small teams.
  • Interfaces sometimes feel cluttered and overwhelming due to loads of features
  • Mobile app performance issues reported

Source

Source

Trello Reviews

G2 rating: 4.4/5

What users love:

  • Ease of use that helps them get the job done without complex feature lists
  • Free power-ups to extend the tool’s functionality such as add charts and other visuals
  • Drag-and-drop functionality

Source

Source

Common complaints:

  • Lack of clarity in user permission and roles
  • Limited reporting capabilities that make user rely on paid power-ups or integrations
  • Lacks a clear separation between private items and shared team boards

Source

Source

Each platform has great pros and cons. The best choice depends on your needs and budget:

  • SmartSuite users value its all-in-one approach and pricing.
  • Trello users praise the clean interface and goal-tracking features.
  • Monday.com users appreciate the visual customization and automation capabilities.

Ready to pick one?

All three tools—SmartSuite, Trello, and Monday.com—bring something valuable to the table. 

But, no tool is one-size-fits-all. 

Whether you prioritize ease of use, advanced features, or budget-friendly options, the right choice is the one that best matches your team’s requirements.

✅ If you want a well-established platform with strong visual management capabilities and don’t mind paying more, Monday.com is a solid choice.

✅ Trello offers Kanban focused task management software with a diverse range of powerups and integrations at an affordable price.

✅ If you want an all-in-one platform that combines project management, communication, and customizable workflows at a competitive price, SmartSuite is your best bet. It may be newer, but it offers a feature set that rivals established competitors.

Start your journey with SmartSuite by signing up for its free plan. 

If you want to explore all the advanced features, schedule a demo call or sign up for a free trial.

‍

How to Create Smarter Dashboards

· ·

image

Welcome to another episode of SmartTips, where we dive into optimizing your workflow with insightful advice and expert tips. My name is Gavin Brennen, and I am a product specialist at SmartSuite. Today, we’re going to explore some best practices for formatting dashboards. At SmartSuite, dashboards are quintessential to our operations, and over time, we’ve perfected an internal standard to ensure our dashboards are both effective and aesthetically pleasing.

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Why Dashboard Formatting Matters

Imagine walking into a meeting and being greeted with a cluttered, unorganized dashboard. Important data points and graphs are jumbled together, leading to confusion rather than clarity. An effectively formatted dashboard ensures that all information is relevant, useful, and coherently organized. Not only does this make internal analysis more efficient, but it also presents well to team members, investors, and clients.

Importance of a Standard Format

Having a standardized approach to dashboard design at SmartSuite brings consistency and efficiency. Our internal dashboards always feature a structured layout which includes:

  • A header and a banner at the top
  • Well-defined headings between data sections
  • A footer
  • Navigation tabs for ease of use

This structure forms an essential backbone that can be adapted to various needs but remains consistent in its core elements.

“The essence of a great dashboard lies in its ability to present complex data in a simple, organized manner.”

Step-by-Step Guide to Creating a Smart Dashboard

1. Enable Essential Features

When starting a new dashboard, the first step is enabling navigation and other foundational elements. This involves configuring tabs and pages, which initializes:

  • Navigation: By default, this is auto-disabled. Remember to enable it to allow for a streamlined movement between different sections.
  • Logo and Footer: Always integrate your logo and social links. This not only brands your dashboard but also adds a professional touch.

2. Styling Your Dashboard

Creating a visually appealing dashboard is paramount. Here’s how you can achieve a unified look:

  • Width: Set this to ‘standard’ for uniformity across different dashboards.
  • Background: Opt for a custom background to personalize and enhance the visual appeal of your dashboard. This can include images or colors that resonate with your brand identity.

3. Designing a New Tab

When introducing a new tab, you start with creating a banner:

  • Banner: Access the banner settings and choose a color or upload an image. Tools like Google can provide useful banner images quickly with a simple search.
  • Text Styling: Use heading styles to ensure the text is readable and complements the banner background. Heading one with a contrasting color such as white works splendidly in most cases.

4. Adding Spacing and Headings

To guide the viewer’s eye through the dashboard:

  • Spacing: Include spacing to separate different sections clearly.
  • Headings: Before introducing any dataset, use headings. This helps categorize information logically and makes navigation intuitive.

5. Organizing Data Points

Organization is the linchpin of a good dashboard. Here’s how you can arrange your data effectively:

  • Data Views: Choose the kind of data views or graphs that best represent the information you’re sharing.
  • Grouping: Group data in a way that makes it easy to digest. For example, group sales data by potential revenue or title, making complex data sets straightforward at a glance.

6. Final Review and Presentation

Before rolling out your dashboard to the entire team or to external clients:

  • Double-check each element for cohesion and consistency.
  • Ensure all data is accurate and appropriately formatted.
  • Solicit feedback from teammates to refine the final look and feel.

Conclusion

Crafting an effective dashboard requires attention to detail and a structured approach. At SmartSuite, we strongly believe in dashboards that are not only aesthetically pleasing but also highly functional. The steps outlined in this guide are based on our internal best practices which can be adapted to meet various needs of different organizations.

If you have unique methods or standards for building dashboards at your organization, feel free to share them in the comments below. Dashboards are versatile, and how they evolve over time can result in innovative and more efficient viewing experiences.

Monday.com vs. Asana vs. SmartSuite (2025 Edition)

· ·

We’ll break down each tool’s key features, integrations, and pricing to show you which platform excels in different scenarios.

You’ve narrowed your options to three project management tools—Monday.com, Asana, and SmartSuite. But, making the final choice can still feel overwhelming.

Which platform is right for your team?

After testing these platforms’ features, use cases, and pricing plans, we’ve created this comparison to help you decide.

We’ll break down each tool’s key features, integrations, and pricing to show you which platform excels in different scenarios.

Short on time? Here’s the takeaway:

  • Monday.com is ideal for teams that prioritize visual management and extensive customization. However, costs can scale significantly with team size and external communication tools are needed.
  • Asana is perfect for teams focused on detailed project mapping and goal tracking. While strong in task management, communication is limited to comments only.
  • SmartSuite is best for organizations needing a versatile, all-in-one platform with built-in communication tools. It offers the most competitive free plan and per-user pricing of the three.

Monday.com vs. Asana vs. SmartSuite

SmartSuite Features

SmartSuite is a comprehensive project management tool that lets you manage all your projects on a centralized platform with built-in automation and a communication center.

Comprehensive project management

SmartSuite’s project management feature helps you plan, track, and manage simple to complex projects.

To simplify the process, you get numerous built-in intuitive features to execute your tasks perfectly.

Here’s what we have in store for you.

  • Smart task management: You can turn any item field into a task—a checklist item, comments, or sub-item. With this flexibility, you can easily build a solid task list and assign it to the right person with a due date and priority status.
  • Project phases and milestones: Having milestones ensures your project stays on track and moves towards the objective. With SmartSuite, you can set them, monitor through your reporting dashboard, and flag issues.
  • Files and project deliverables: With SmartSuite, you can manage and organize all your documents. Attach project-related files, share feedback with your team, and manage version history, all within your work context.

SmartSuite supports various file formats like PDF, GIF, CSV, PNG, and MP4. The tool also integrates with Dropbox, Google Drive, Box, and Microsoft OneDrive, making it easy to add files to your workflows.

Also, you can add images directly in SmartSuite by connecting your social media and Unsplash accounts.

  • Native time tracking: Monitor and evaluate task and project completion times. Built-in tracking helps group time entries, see estimates and segment billable and non-billable entries.

Native team collaboration

SmartSuite outperforms Monday.com and Asana with its built-in communication and collaboration features. You can connect with peers in group chats or 1:1 conversations for quick feedback and keep stakeholders updated.

SmartSuite’s members’ directory provides a deep dive into each teammate’s details, such as availability status, job profile, and other relevant information, to give a holistic view of the project team.

Use comments and @mentions to share updates, nudge teammates, or add new people to the conversation, like the other two tools.

Comprehensive project reporting

SmartSuites offers a dynamic project analytics tool with configurable charts and graphs.

The reporting dashboard helps you track project performance, understand resource allocation, and identify slow-moving projects. Based on these insights, you can quickly develop plans to overcome roadblocks and get the project back on track.

You can visualize reporting in Grid, Card, Kanban, Timeline, Map, Calendar, or Dashboard views. Add as many as needed to build a visual storyboard for your project’s progress.

To share reports with stakeholders or clients, you can make the report public and share the necessary access. SmartSuite also supports printing or exporting in PDF, Excel, Google Sheets, or CSV format.

Advanced workflow automation

SmartSuite’s no-code automation builder is one of the most intuitive, giving a neck-to-neck competition in automation.

You can assemble automation at the task and project and automate repetitive tasks based on triggers like changing dates, sending notification emails, or updating statuses. There are six pre-defined triggers and 15+ actions, with options to build custom ones.

SmartSuite is the right choice if you:

✅ Need a platform that can adapt to various business processes

✅ Wan to centralize team communication

✅ Want affordable and feature-packed software

SmartSuite isn’t the best option if you:

❌ You need a well-established platform with a long track record, as SmartSuite is relatively new.

❌ You need extensive third-party integrations, as SmartSuite is still building and offers fewer options than Asana and Monday.com.

Monday.com Features

Monday.com is a robust project management software that helps you track, manage, plan, and organize multiple projects.

Dashboards with custom widgets

With Monday.com, you can build custom dashboards by fetching data from all your projects for a holistic view of progress. It offers 80+ widgets through integrations with apps like videos, calendars, clocks, and images, allowing flexibility in building project dashboards.

27+ task views

Monday.com offers over 27 task views to visualize task progress throughout the project lifecycle, including charts, Gantt charts, Calendars, Workloads, Timelines, Kanban boards, Tables, Forms, Cards, Files, and Blank views.

Such a wide range of task views offers flexibility and control over the project dashboard and caters to the team’s different working styles.

Workflow automation

Monday.com offers triggers, conditions, and actions to build linear to multi-step sequences. With these automated workflows, you can eliminate repetitive tasks like status updates, delete processes, or schedule calls.

Monday is the right choice if you:

✅ When you need a user-friendly interface with drag-and-drop customization

✅ If you need robust automation features

✅ When real-time data visualization and reporting are crucial

✅ If you want a tool with solid integrations

✅ If you use Monday.com’s CRM or dev tools

Monday isn’t the best option if you:

❌ You need advanced time tracking features, only available on higher-tier plans.

❌ You’re a small team with a limited budget, as pricing scales up quickly due to the group-based structure.

❌ You need robust native team communication features.

Asana Features

Asana outshines SmartSuite and Monday.com due to its niche task management features, making it more suitable for small agencies and creative teams.

Automation bundles

If you use repetitive automated sequences, package them in automation bundles and apply them to multiple projects. When you change any sequence, it updates automatically across all projects.

Goal tracking

Create and assign goals to related projects, allowing the same goals for multiple projects. Asana offers goal setting at the project and company levels. When you assign goals to projects, you can tie them back to the company’s overall bottom line to measure each project’s contribution.

Portfolios

Portfolios let you organize your projects in a dedicated space. You can centralize project-related assets, communication, reports, workload, and dashboards in a single portfolio. It helps you retrieve information quickly and ensure the dashboard isn’t overwhelmed while managing multiple projects.

Asana is the right choice if you:

✅ If your team follows a linear or Waterfall project management methodology

✅ When you need robust goal-setting and OKR tracking features

✅ If you need advanced reporting and portfolio management (on higher-tier plans)

Asana isn’t the best option if you:

❌ You need to assign multiple people to a task, as Asana limits this to one person per task.

❌ Asana’s pricing can be expensive for smaller organizations, so you’re a small team with a limited budget.

❌ You want to centralize communication with native tools.

Integrations: Monday vs. Asana vs. SmartSuite

SmartSuite Integrations

SmartSuite integrates with major platforms from communication to social media. It offers five connectors, including Zapier, Ply, Integrately, Relay, and Make, to connect with 1000s of apps to transfer data.

Some of the notable integrations are:

  • Salesforce.
  • Slack.
  • Twilio.
  • Jira Cloud.
  • HubSpot.
  • Intercom.

Monday.com Integrations

Compared to SmartSuite, Monday.com offers 200+ integrations and apps across various categories. It provides native integrations with popular tools like Slack, Gmail, Microsoft Teams, and GitLab.

It excels in two-way synchronization with some integrations, enhancing data flow across apps, and has an open API for custom integrations.

Some standout Monday.com integrations are:

  • QuickBooks.
  • Google Workspace.
  • Zendesk.
  • PandaDoc.
  • Jira.
  • Freshdesk.

Asana Integrations

Asana’s integration suite is packed with advanced tools for team communication, finance, productivity, and connectors. Compared to the other two tools, Asana cast a wider net with its connectors, including Clari Connect, portable, Workato, Power BI, Tableau, and Microsoft Power Automate.

It offers an open AI for custom integrations, like Monday.com.

Here are Asana’s key integrations

  • Figma.
  • Salesforce.
  • Hubspot.
  • Bynder.
  • Docusign.
  • Notion.

‍

Winner: Monday.com

Monday.com offers over 200 integrations across various platforms, making it more versatile than the other two. However, Asana integrates with advanced household names like Salesforce, Google Analytics, and Marketo. SmartSuite, a new contender, is still expanding its integration suite.

Pricing Monday vs. Asana vs. SmartSuite

SmartSuite Pricing

SmartSuite offers a forever-free plan, which is among the most generous. With the free plan, you get 100 automated triggers, team collaboration tools, 7+ task views (Dashboard, table, boards, cards, list, calendar, and grid), time tracking, and more.

We offer four paid plans, each with a 14-day free trial.

  • Team: Starts at $12/user/month, including 8+ dashboard views, 5000 automation runs, time tracking, and collaborative SmartDocs.
  • Professional: Starts at $28/user/month, including two-factor authentication, Gmail & Outlook integrations, and unlimited editors.
  • Enterprise: Starts at $35 per user/month, including audit logs, data loss prevention, and 50,000 API calls monthly.
  • Signature: Customized plan tailored to your organization’s needs and team size.

Monday Pricing

Monday.com offers a free plan for up to 2 users, including shareable forms, 500MB storage, a 1-week activity history, and one board per dashboard.

Monday.com pricing plans have four tiers and require a minimum of 3 user seats:

  • Basic: Starts at $17/user/month, including Kanban view, unlimited free viewers, and unlimited boards.
  • Standard: Starts at $20/user/month, including 250 automated actions/month, 3+ dashboard views, and Zoom integration.
  • Pro: Starts at $32/user/month, including all five dashboard views, time tracking, and 2-factor authentication.
  • Enterprise: Includes dedicated customer success manager, cross-project analytics, and resource allocation insights. Contact sales for a quote.

Asana pricing

Asana has a free plan for up to 10 users.

Similar to Monday.com, Asana’s paid plan requires a minimum of 2 user seats for their starting plan. The planned upgrade also happens in 3+, 4+, and 5+ seats.

Here’s the pricing structure:

  • Starters: Starts at $13.49/user/month for a minimum of two user seats, including features like team collaboration and workflow builder.
  • Advanced: Starts at $30.49/user/month, with 25,000 automation/month, scaled security, advanced reporting, and goal tracking.
  • Enterprise: Advanced integrations, unlimited seats, custom branding, and premium support.
  • Enterprise+: Audit log API, HIPAA compliance, and data loss prevention integrations.

All Asana plans include built-in AI features.

Winner: SmartSuite

SmartSuite comes across as the best contender due to its generous free plan and lower entry point for paid plans. Additionally, the price-to-feature ratio is well distributed across tiers compared to the other two tools.

Lastly, it offers flexible per-user pricing, not locking you in unused seats, unlike Monday.com and Asana. But Asana and Monday.com’s group-based pricing might reduce the average cost for a large number of users.

What are Customers Saying about Monday.com, Asana, and SmartSuite?

SmartSuite Reviews

G2 rating: 4.8/5

What users love:

  • Intuitive interface and quick setup
  • Built-in communication features
  • Flexible customization options
  • Value for money compared to competitors

Source

Source

Common complaints:

  • Limited integration options compared to established competitors
  • Some advanced features are still in development
  • Newer platform with a smaller user community
  • Occasional performance issues with larger datasets

Source

Monday.com Reviews

G2 rating: 4.7/5

What users love:

  • A highly visual interface with multiple view options
  • Extensive customization capabilities
  • Strong automation features
  • Large template library

Source

Source

Common complaints:

  • Steep learning curve for new users
  • Group-based pricing can be expensive for small teams.
  • Interfaces sometimes feel cluttered and overwhelming due to loads of features
  • Mobile app performance issues reported

Source

Source

Asana Reviews

G2 rating: 4.4/5

What users love:

  • Clean and intuitive interface
  • Strong goal-tracking features
  • Reliable mobile app
  • Excellent for task dependencies

Source

Common complaints:

  • Limited to one assignee per task
  • Timeline view can be confusing with subtasks.
  • Missing native time tracking
  • Higher-tier plans needed for essential features

Source

Source

Each platform has great pros and cons. The best choice depends on your needs and budget:

  • SmartSuite users value its all-in-one approach and pricing.
  • Asana users praise the clean interface and goal-tracking features.
  • Monday.com users appreciate the visual customization and automation capabilities.

Ready to pick one?

Here’s our verdict on the comparison of Monday.com, Asana, and SmartSuite.

All three platforms have unique features and cater to different groups based on budget, use cases, and team size.

If you want a well-established platform with strong visual management capabilities and don’t mind paying more, Monday.com is a solid choice.

Asana offers a reliable solution for teams needing robust goal tracking, detailed task management, and powerful integrations, especially for creative teams and agencies.

If you want an all-in-one platform that combines project management, communication, and customizable workflows at a competitive price, SmartSuite is your best bet. It may be newer, but it offers a feature set that rivals established competitors.

Start your journey with SmartSuite by signing up for its free plan. 

If you want to explore all the advanced features, schedule a demo call or sign up for a free trial.

‍

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