Smartsuite

In this guide, I’ll discuss LogicGate’s pricing structure, going over how they calculate their pricing, and include reported numbers.

➡️ I’ll also introduce you to a LogicGate alternative for governance, risk, and compliance (GRC) that offers a more affordable pricing structure, is quick to set up, and has premium customer support without having to pay 6 figures a year.

How Does LogicGate Calculate Its Pricing?

LogicGate calculates its pricing based on 3 main factors:

• The number of Power User licenses* that you’ll need for your.
• The different applications that you’ll need for your GRC program, meaning that you wouldn’t pay for features you won’t need.
• The additional services that you’ll need to get your platform up and running such as implementation, integration, and consulting services.

➡️ Power User licenses in LogicGate are for individuals who are going to be managing their GRC program inside LogicGate’s Risk Cloud. 

Other user licenses for non-administrators are at no additional cost (e.g., reviewers).

According to a G2 review from an Enterprise client of LogicGate, it can get costly to get the full set of modules that your compliance team needs.

‘’Could get costly on the full set of modules required.’’ – G2 Review.

Does LogicGate Have A Free Plan Or A Free Trial?

As of June 2025, LogicGate does not offer a free plan or a free trial of its solution.

Users of the platform are not happy with the fact that they were not able to try the product at no cost or get access to a free trial.

‘’Not having a free trial period is a crucial missing aspect of the platform, also not having a free version is a serious missing point too.’’ – Capterra Review.

How Much Does LogicGate Really Cost?

The median LogicGate buyer pays $52,567 per year for the platform, based on data from 17 purchases from Vendr.

According to Vendr, the entry threshold for the platform can be as low as $13,765/year, while for an enterprise-grade solution, it can cost up to $130,041/year.

Does LogicGate Provide Good Value for Money?

According to an enterprise client of LogicGate, the platform may be a serious step up in price in comparison to alternatives, but at least, your team can select the functionality that they’ll need, so you won’t pay for features you won’t need.

The user goes on to mention that the platform is ideal for organizations looking for a highly customizable GRC platform to centralize their whole program.

However, if you’re looking for a more simplistic solution for a few tasks, perhaps it might not be the right option for you.

‘’It’s a step up in price from other privacy platforms, but it comes down to what your company needs. If you need a highly customizable platform to centralize your whole program, it’s the right call. If you need a simple application for a few tasks, maybe it’s not.’’ – G2 Review.

Any Surprises At Contract Renewal?

There are multiple instances of customers of LogicGate receiving a 15% increase in their pricing when they had to renew their contracts with the platform.

However, the platform was willing to negotiate lower prices or to cap their percentage increase in the contract.

What’s more, LogicGate seems to favor long contracts, which is why the platform was willing to set a flat price in exchange for a 2-year commitment.

Looking For A LogicGate Alternative?

People have been looking for LogicGate alternatives not only due to the expensive pricing of the tool, but also because the platform’s UI is outdated, it has a confusing interface, and a steep learning curve.

‘’UI is ugly and confusing. Not much ease in end user experience, no third parties want to use it.’’ – G2 Review.

SmartSuite (that’s us) offers the best LogicGate alternative for compliance teams in 2025 with our modern, no-code work management platform that simplifies complex regulatory requirements.

Our GRC software lets you streamline and automate policy creation, approval, and control assessments within one place.

SmartSuite helps your compliance team move faster, manage policies smarter, and adapt easily, without having to hire expensive consultants or sign up for training to see how the solution works.

💡 We have recently partnered with the Cyber Risk Institute to deliver a CRI profile for U.S. Banks’ compliance needs.

Let’s go over the features that make SmartSuite the best choice for teams looking for a LogicGate alternative: 👇

All-In-One Risk Management & Compliance Platform

I believe that compliance should be simple, automated, and accessible to all financial institutions, regardless of their size.

Our easy-to-use platform empowers compliance managers and CISOs to automate all GRC processes with ease.

Here’s how teams are using SmartSuite:

• Risk Management: Identify, assess, score, and monitor enterprise risks.
• Compliance Management: Track regulatory requirements, controls, and evidence.
• Audit Management: Manage audits, findings, and remediation workflows.
• Policy Management: Publish, distribute, and track acknowledgement of policies.
• Third-Party Risk: Evaluate and monitor vendors’ risk and compliance posture.
• Incident Management: Log, triage, and resolve compliance and risk events.

SmartSuite helps compliance leaders achieve and maintain compliance without the expense and complexity of adapting legacy GRC solutions like LogicGate to accommodate new compliance requirements.

Here are the features and use cases that you’ll get with SmartSuite:

• Create reports and dynamic dashboards: You can monitor executive views into your organization’s overall risk profile with powerful charting and metrics widgets. 

• Collaborate and respond to risks in real-time: It’s possible to instantly engage key stakeholders in a real-time discussion of potential threats or vulnerabilities.

Our solution will also let you get immediate updates when critical information is available.

• Streamline policy creation, in real-time approval, and control assessments: Streamline risk management by building an integrated program on a single platform.
• Keep risk and compliance data secure: Define your teams and manage access to information across all GRC practice areas.

• Integrate with your existing systems: Our GRC software lets you integrate with existing systems and data to consolidate and centralize your data. 

• Automate for accuracy and efficiency: Remove inefficiency and the chance for human error by automating repeatable workflows.

SmartSuite’s no-code automation builder provides organizations with a visual interface that makes it easy to respond to events and take action. That means you can customize your GRC workflows without technical resources.

• Monitor, measure and score: Create your own risk calculations and metrics to evaluate every aspect of organizational risk.

You can generate risk scores and evaluate key indicators with SmartSuite’s powerful calculation capabilities.

• Policy management: Establish a strong foundation with streamlined and flexible policy management. Simplify the entire process, from authoring to review and release.

You’ll be able to assign ownership, manage revisions, and ensure your policies consistently align with key business initiatives and regulatory requirements.

• PSTOS Compliance Tracker: Designed for regulatory compliance and built on SmartSuite.

This solution focuses on data security as the core of compliance frameworks with services such as compliance readiness, virtual CISO, and IT security implementation.

Learn more about it from our CEO, Jon Darbyshire, who held a webinar on the topic:

[embedded content]

Prioritize & Mitigate Risks

Our platform lets you create a centralized Risk Register to help you effectively identify potential risks to your organization.

You will be able to assess threats and establish risk mitigation strategies inside SmartSuite.

You can also ensure that the appropriate controls are in place and measure their effectiveness by evaluating risk indicators and displaying results in SmartSuite’s rollup reports and dashboards.

💡 Pro Tip: Teams love our platform because they can use automation to move tasks through defined workflow stages that comply with their policies and procedures.

I know how important threat management is and the need to respond quickly to incidents.

Our platform lets you centralize incident response and threat mitigation by linking incidents to assets and organizational data to offer context during your investigations.

You can also set up automations with our no-code automation builder to escalate critical events to make sure that your team is aware of active risks to your organization.

Pre-Built GRC Templates

We built GRC templates for teams looking to get started right away, instead of building everything from scratch.

Our general risk management template includes a:

• Risk register, where you can break down the risks, the risk owner, the annual loss expectancy, risk event category, risk type, volatility, and status.

• Issue assessments, where you’ll be able to see a comprehensive breakdown of each risk.

• Action plans, where you can describe the actions (best practices) to mitigate the risks.

• A separate tab for control standards, your findings, exception requests, risk assessment by type, and risk assessment issues.

You can customize our risk management template here.

Alternatively, check out and customize our 14 other risk management templates for various use cases, such as contract management, policy management, and incident management.

How is SmartSuite different from LogicGate?

Unlike LogicGate, SmartSuite offers:

• A modern solution with an intuitive interface that does not confuse your team or require training.
• An affordable and transparent pricing model, as well as a generous free plan to help you get started.
• Automated workflows that can help you build multi-step automations to trigger actions at the right time.
• Best-in-class customer support and account management that will help you with setting up the automations inside the platform.

💡 Case Study: Find out how MediaLab transformed operations, minimized risk, and saved $40,000+ per year by cutting software costs.

How is SmartSuite’s Pricing Different From LogicGate’s?

Unlike LogicGate, SmartSuite offers a free plan with access to 250+ automation actions, team collaboration, multi-dashboard views, and more.

There are four paid plans with a 14-day free trial (no CC required):

• Team: Starts at $12/user per month, including Gantt charts, timeline views, 5000 automation runs, and native time tracking.
• Professional: Starts at $30/user per month and adds two-factor authentication, Gmail & Outlook integrations, and unlimited editors.
• Enterprise: Starts at $45/user/month and includes access to audit logs, data loss prevention, and 50,000 monthly API calls.
• Signature: A customized plan tailored to your organization’s needs and team size with no predefined limits.

Next Steps For Compliance Teams: Get Started With SmartSuite & Our Templates For Free

If you’re looking to build GRC workstreams and prioritize and mitigate risks, you can give SmartSuite a chance with our free plan and ready-to-use GRC templates.

Our platform offers just the right customization, native collaboration capabilities and a library of 200+ project management templates to help compliance teams create and maintain a project management workflow.

Here’s what’s in it for your team when you try SmartSuite:

• Access to a generous free plan with features including multi-board views (Kanban, Chart, Map, Timeline, Card, and Calendar), 100 automations/month, and 40+ field types, including formula and linked record fields.
• No-code automation builder to set up to 500,000 trigger/action workflows.
• Built-in productivity tools, including time tracking, status tracking, and checklists.
• Team collaboration and planning tools such as whiteboards and SmartSuite docs.
• Resource management across projects and teams.
• 40+ field types, including the option to add your custom fields.

Sign up for a free plan to test the water or get a 14-day free trial to explore all its amazing features.

Or, if you’d like to talk to our experts, you can schedule a demo.

Read More

LogicGate, a modern and flexible GRC platform, helps automate your workflows, quantify risks, and collaborate using data-driven insights. 

However, some customers of the platform are not happy with its pricing model, outdated interface, and steep learning curve.

In this article, I’ll go over the 10 best LogicGate alternatives for government, risk, and compliance in 2025 that can help you manage your organizational policies, track compliance efforts, and ensure regulatory alignment.

Why are some companies looking to switch from LogicGate?

Now, I’m not saying that LogicGate is a horrible tool that needs to be switched from. 

Hundreds of satisfied users are more than happy with the tool, as it has helped them reduce manual effort through the tool’s AI-powered capabilities.

Despite this, some customers have been dissatisfied with the platform for several reasons:

#1: The platform can get expensive, even for Enterprises

LogicGate may not disclose its pricing on its website, but 3rd party data from Vendr shows that the average cost for the tool is $52,567/year out of the 17 deals they have handled for them.

Considering that you’ll have to pay for the use of different models, not for all features, Enterprise-grade users of the platform mention that it can get expensive if you want to get the full product suite.

‘’Could get costly on the full set of modules required.’’ – G2 Review. 

#2: Outdated and confusing user interface

Next up, verified users of the tool mention that the user interface is outdated and that it can be complicated.

One of the issues with this is that, as the user mentions, third parties like subcontractors, auditors, and suppliers will not want to use it.

‘’UI is ugly and confusing. Not much ease in end user experience, no third parties want to use it.’’ – G2 Review.

#3: There’s a steep learning curve

Lastly, customers of the platform mention that LogicGate was daunting for them at first, and they have to complete a ‘’power user training’’ to learn how to use their platform.

➡️ Nowadays, I’m seeing more and more companies switch from traditional GRC solutions like LogicGate, which are expensive with outdated UIs, to modern solutions that have an intuitive interface and are easy to set up and use.

‘’It can seem a little daunting at first, even after completing the power user training, especially if you are someone new to the company, which is already using Risk Cloud.’’ – G2 Review.

What are the best LogicGate alternatives for GRC in 2025?

Here are the 10 best LogicGate alternatives on the market for government, risk, and compliance after reviewing 30+ platforms:

#1: SmartSuite: Best for companies looking to launch GRC workflows in days. Our platform lets you manage policies, audits, risks, and compliance in a unified, customizable platform.

#2: OneTrust: Good for companies looking to automate framework compliance and gain enterprise-wide visibility into technology risk.

#3: ArcherIRM: Ideal for managing policies, controls, risks, assessments, and deficiencies from a single platform.

#4: ServiceNow: Best for companies looking for integrated risk management and compliance automation.

#5: MetricStream: Good for enterprises looking for a unified platform to manage governance, risk, and compliance (GRC) across international operations.

#6: AuditBoards: Ideal for compliance teams looking to unify audit, risk, and compliance functions with automations and connected workflows.

#7: StandardFusion: Best for organizations looking for proactive risk oversight and strategic alignment across all GRC activities.

#8: SAI360: Good for enterprises looking for a comprehensive, customizable platform with preconfigured modules and advanced analytics.

#9: Apptega: Ideal for teams looking to continuously manage cybersecurity compliance across multiple frameworks.

#10: Monday.com: Best for smaller compliance teams looking to create custom, real-time dashboards that monitor risk levels by category.

#1: SmartSuite

SmartSuite offers the best LogicGate alternative on the market for compliance teams with our modern, no-code work management platform that simplifies complex regulatory requirements.

Originally built for Banks and Credit Unions, our GRC software lets you streamline and automate policy creation, approval, and control assessments, all in one place.

SmartSuite helps your team move faster, manage policies smarter, and adapt easily, without having to hire expensive consultants or sign up for training to see how the solution works.

💡 We have recently partnered with the Cyber Risk Institute to deliver a CRI profile for U.S. Banks’ compliance needs.

Let’s go over the features that make SmartSuite the best choice for compliance teams looking for a LogicGate alternative: 👇

All-In-One Risk Management & Compliance Platform

We at SmartSuite believe that compliance should be simple, automated, and accessible to all financial institutions, regardless of their size.

Our no-code, easy-to-use platform empowers compliance managers and CISOs to automate all GRC processes with ease.

Here’s how teams are using SmartSuite:

• Risk Management: Identify, assess, score, and monitor enterprise risks.
• Compliance Management: Track regulatory requirements, controls, and evidence.
• Audit Management: Manage audits, findings, and remediation workflows.
• Policy Management: Publish, distribute, and track acknowledgement of policies.
• Third-Party Risk: Evaluate and monitor vendors’ risk and compliance posture.
• Incident Management: Log, triage, and resolve compliance and risk events.

SmartSuite helps compliance leaders achieve and maintain compliance without the expense and complexity of adapting legacy GRC solutions like LogicGate to accommodate new compliance requirements.

Here are the features and use cases that you’ll get with SmartSuite:

• Create reports and dynamic dashboards: You can monitor executive views into your organization’s overall risk profile with powerful charting and metrics widgets. 

• Collaborate and respond to risks in real-time: It’s possible to instantly engage key stakeholders in a real-time discussion of potential threats or vulnerabilities.

Our solution will also let you get immediate updates when critical information is available.

• Streamline policy creation, in real-time approval, and control assessments: Streamline risk management by building an integrated program on a single platform.
• Keep risk and compliance data secure: Define your teams and manage access to information across all GRC practice areas.

• Integrate with your existing systems: Our GRC software lets you integrate with existing systems and data to consolidate and centralize your data. 

• Automate for accuracy and efficiency: Remove inefficiency and the chance for human error by automating repeatable workflows.

SmartSuite’s no-code automation builder provides organizations with a visual interface that makes it easy to respond to events and take action. That means you can customize your GRC workflows without technical resources.

• Monitor, measure and score: Create your own risk calculations and metrics to evaluate every aspect of organizational risk.

You can generate risk scores and evaluate key indicators with SmartSuite’s powerful calculation capabilities.

• Policy management: Establish a strong foundation with streamlined and flexible policy management. Simplify the entire process, from authoring to review and release.

You’ll be able to assign ownership, manage revisions, and ensure your policies consistently align with key business initiatives and regulatory requirements.

• PSTOS Compliance Tracker: Designed for regulatory compliance and built on SmartSuite.

This solution focuses on data security as the core of compliance frameworks with services such as compliance readiness, virtual CISO, and IT security implementation.

Learn more about it from our CEO, Jon Darbyshire, who held a webinar on the topic:

[embedded content]

Prioritize & Mitigate Risks

SmartSuite lets you create a centralized Risk Register to help you effectively identify potential risks to your organization.

You will be able to efficiently assess threats and establish risk mitigation strategies inside SmartSuite.

What’s more, you can ensure that the appropriate controls are in place and measure their effectiveness by evaluating risk indicators and displaying results in SmartSuite’s rollup reports and dashboards.

💡 Pro Tip: You can also use automation to move tasks through defined workflow stages that comply with your policies and procedures.

I know from experience how important threat management is and the need to respond quickly to incidents.

SmartSuite lets you centralize incident response and threat mitigation by linking incidents to assets and organizational data to offer context during your investigations.

You can also set up automations with our no-code automation builder to escalate critical events to make sure that your team is aware of active risks to your organization.

Pre-Built GRC Templates

We have prepared GRC templates for teams looking to get started right away, instead of building everything from scratch.

Our general risk management template includes a:

• Risk register, where you can break down the risks, the risk owner, the annual loss expectancy, risk event category, risk type, volatility, and status.

• Issue assessments, where you’ll be able to see a comprehensive breakdown of each risk.

• Action plans, where you can describe the actions (best practices) to mitigate the risks.

• A separate tab for control standards, your findings, exception requests, risk assessment by type, and risk assessment issues.

You can customize our risk management template here.

Alternatively, check out and customize our 14 other risk management templates for various use cases, such as contract management, policy management, and incident management.

How is SmartSuite different from LogicGate?

Unlike LogicGate, SmartSuite:

• Offers a modern solution with an intuitive interface that does not confuse your team or require training.
• Offers an affordable and transparent pricing model, as well as a generous free plan to help you get started.
• Has automated workflows that can help you build multi-step automations to trigger actions at the right time.
• Includes best-in-class customer support and account management that will help you with setting up the automations inside the platform.

💡 Case Study: Learn how MediaLab transformed operations, minimized risk, and saved $40,000+ per year by cutting software costs.

Pricing

Unlike LogicGate, SmartSuite offers a free plan with access to 250+ automation actions, team collaboration, multi-dashboard views, and more.

There are four paid plans with a 14-day free trial (no CC required):

• Team: Starts at $12/user per month, including Gantt charts, timeline views, 5000 automation runs, and native time tracking.
• Professional: Starts at $30/user per month and adds two-factor authentication, Gmail & Outlook integrations, and unlimited editors.
• Enterprise: Starts at $45/user/month and includes access to audit logs, data loss prevention, and 50,000 monthly API calls.
• Signature: A customized plan tailored to your organization’s needs and team size with no predefined limits.

Pros & Cons

✅ The free plan includes access to advanced features.

✅ 15 pre-built GRC templates for various use cases.

✅ Dynamic dashboards and reporting that are easy to navigate.

✅ Integrated document and file management.

✅ Automate risk scoring, compliance tracking, audits, and vendor reviews.

✅ Modern and intuitive user interface.

❌ Fewer native integrations when compared to other alternatives on the market.

#2: OneTrust

Best for: Companies looking to automate framework compliance and gain enterprise-wide visibility into technology risk.

Similar to: ArcherIRM, ServiceNow.

The OneTrust platform simplifies compliance and optimizes the entire risk and compliance lifecycle by automating controls, evidence collection, and reporting. 

The platform is a viable LogicGate alternative for enterprises looking for ready-to-use frameworks, extensive integrations, and dynamic dashboards.

Features

• Streamline compliance with 55+ ready-to-action frameworks, prescriptive content, and evidence requirements broken down into measurable tasks.
• Connect teams via a user-friendly portal, automated workflows, and 200+ pre-built integrations.
• Map systems, data, and risks in one unified view: Prioritize action with dynamic scoring and strategic impact insights.
• Automatically generate required controls and evidence tasks across 300 jurisdictions.

Standout Feature: Proprietary Shared Evidence Framework

What stood out to me about OneTrust is that you can collect evidence once and comply across 50+ frameworks with OneTrust’s shared evidence framework to eliminate duplicate data requests. 

Pricing

OneTrust has different pricing plans for its 5 product lines, all of which have custom pricing:

• Consent & Preferences: Capture and activate consent, preferences, and first-party data across your user touchpoints.
• Privacy Automation: Simplify compliance, improve operational efficiency, and help your business better use personal data.
• Third-Party Management: Third-party risk management and the ability to fully manage your third-party lifecycle.
• Tech Risk & Compliance​: Scale governance, risk, and compliance, and mature your risk program.​
• AI Governance: Gain visibility and control over your AI technology and empower risk-based decisions.​

Pros & Cons

✅ Collect evidence and comply across 50+ frameworks with OneTrust’s shared evidence framework.

✅ Good range of integrations when compared to other competitors in this list.

✅ You can monitor and manage your program with dynamic dashboards.

❌ The price can be an issue for smaller companies, as it’s expensive.

❌ The user interface has been described as outdated by G2 reviews.

#3: ArcherIRM

Best for: Managing policies, controls, risks, assessments, and deficiencies from a single platform.

Similar to: MetricStream.

Archer provides enterprises with a holistic, integrated risk management solution that helps them manage policies, controls, risks, assessments, and deficiencies.

The platform is a proper enterprise-grade LogicGate alternative for organizations looking to effectively manage risk and ensure compliance.

Features

• Centralized management of policies, controls, risks, assessments, and deficiencies on one GRC platform.
• Integrated risk management across multiple dimensions, including IT, operational, and third-party risk.
• A customizable solution that can adapt to your internal functions and extended third-party ecosystems.
• Streamlined compliance management to efficiently consolidate standardized reports, audits, and assessments.

Standout Feature: Archer Evolv

ArcherIRM’s Archer Evolv functionality lets you track regulatory developments from all over the world and creates visibility into all requirements for better control over policies.

Pricing

ArcherIRM does not disclose its pricing structure, so you’d have to contact them to get a product demo and a quote.

Pros & Cons

✅ Real-time cyber risk intelligence capabilities.

✅ Good analytics and real-time reporting.

✅ An AI-powered analytics tool that can be used for predictive risk identification.

❌ Enterprise-grade pricing, which starts at approximately $55,000/year, according to info collected from insiders.

❌ The software seems to have an outdated interface that is not very intuitive, similar to LogicGate.

#4: ServiceNow

Best for: Companies looking for integrated risk management and compliance automation.

Similar to: MetricStream, ArcherIRM.

ServiceNow offers a GRC solution that provides you with a unified approach to governance, risk, and compliance by helping you integrate data and workflows across security and IT teams.

The platform is a good alternative to LogicGate as it automates manual processes and delivers AI-driven insights for real-time risk mitigation.

Features

• Single data model: The platform helps you eliminat silos by centralizing enterprise risk and compliance data into one source.
• No-code workflow automation: Lets you enable cross-functional risk response and compliance management without having to hire consultants or programmers.
• The GRC suite operates on ServiceNow’s Now Platform, which enables seamless data sharing and real-time collaboration across all GRC products.
• Third-party risk management: You’ll be able to identify and mitigate risks from external vendors and partners.

Standout Feature: AI-Powered Actionable Insights

ServiceNow offers AI-powered actionable insights that accelerate decision-making with predictive analytics and process optimization.

Pricing

ServiceNow’s pricing is not disclosed, so you’d have to book a demo with their team.

I was able to find ServiceNow customer and public reviews, which show that the average cost of ServiceNow contracts can range between $50,000 and $500,000 annually.

The pricing structure depends on the number of licenses, features, and other configuration requirements.

Pros & Cons

✅ Sophisticated risk, audit, and compliance management features.

✅ Real-time risk monitoring and prioritization that helps you make better decisions.

✅ Integrations with other tools and centralized management of alerts and tickets.

❌ Steep learning curve and complexity, unlike some ServiceNow alternatives.

❌ Training, skills development, and ongoing support can be costly.

#5: MetricStream

Best for: Enterprises looking for a unified platform to manage governance, risk, and compliance (GRC) across international operations.

Similar to: OneTrust, ServiceNow.

MetricStream offers a GRC software platform that centralizes risk, compliance, audit, and third-party management to help you transform data into actionable intelligence.

The platform is a proper LogicGate alternative for compliance teams looking to break down organizational silos, automate workflows, and deliver real-time insights to their leadership team.

Features

• Enterprise-wide risk management framework that comes with advanced analytics and real-time reporting.
• Automated compliance management, which includes regulatory change tracking, policy alignment, and impact assessments to minimize compliance violations.
• Real-time cyber risk intelligence and unified IT risk management to help you proactively address threats and ensure regulatory adherence.
• Centralized third- and fourth-party risk management, which includes performance tracking and business continuity risk assessment.

Standout Feature: AI-powered insights (AiSPIRE) 

Similar to LogicGate, MetricStream also has an AI-powered insights tool, AiSPIRE, that can be used for predictive risk identification, duplicate control detection, and cognitive recommendations.

Pricing

MetricStream does not disclose its pricing structure, so you’d have to contact them to get a product demo and a quote.

Pros & Cons

✅ Real-time cyber risk intelligence capabilities.

✅ Advanced analytics that cover the weaknesses alongside real-time reporting.

✅ An AI-powered insights tool, AiSPIRE, that can be used for predictive risk identification.

❌ The platform’s pricing structure is not SME-friendly, according to G2 reviews.

❌ The tool has an outdated interface that can be hard to navigate.

#6: AuditBoards

Best for: Compliance teams looking to unify audit, risk, and compliance functions with automations and connected workflows.

Similar to: ArcherIRM, ServiceNow.

AuditBoard offers a GRC solution help you break down silos between audit, risk, and compliance teams to help them to build resilience and improve operational efficiency.

The platform is a viable alternative to LogicGate as it uses AI and integrated workflows to transform risk data into actionable insights.

Features

• Unified risk platform: Connects audit, risk, and compliance teams for a single, in-depth view of organizational risk.
• AI-powered insights: Automate workflows, deliver data-driven insights, and optimizes risk and compliance models.
• Flexible reporting and dashboards: Customizable reports and out-of-the-box dashboards that help uncover insights, track trends, and support data-driven decisions.
• Integrated workflows and APIs: Streamline data collection and task management through integrations.

Standout Feature: Preloaded Library of 30+ Frameworks

AuditBoard offers access to its preloaded library of 30+ frameworks (including SOC 2, ISO 27001, and GDPR) to help you stay audit-ready as your organization scales.

Pricing

AuditBoard has not disclosed its pricing, so you’d have to contact them to book a demo and get a quote.

Pros & Cons

✅ Access to a single view of organizational risk.

✅ Modern interface with good AI capabilities, unlike LogicGate.

✅ Access to a preloaded library of 30+ frameworks to help you stay ready for audits.

❌ The median contract value of the tool is around $42,775/year, according to insiders.

❌ Some users of the platform find it difficult to use, with some of them requiring special training.

#7: StandardFusion

Best for: Organizations looking for proactive risk oversight and strategic alignment across all GRC activities.

Similar to: Apptega.

StandardFusion’s GRC Platform consolidates enterprise risk, compliance, audit, policy, vendor, and privacy management into a single system. 

The platform is a good alternative to LogicGate for teams looking for proactive risk oversight and strategic alignment across all GRC activities.

Features

• Centralized GRC ecosystem integrating risk, compliance, audit, policy, vendor, and privacy management into one platform.
• Enterprise Risk Management integration that helps you guide all GRC activities for strategic decision-making and risk mitigation.
• Centralized data and analytics for monitoring internal controls.

Standout Feature: Automated Workflows

StandardFusion offers automated workflows that aim to streamline your GRC processes and reduce system complexity.

Pricing

StandardFusion does not disclose its pricing structure, so you’ll have to reach out to them to get a product demo and a quote.

Pros & Cons

✅ User-friendly interface that is easy to navigate, according to G2 reviews.

✅ Comprehensive control, monitoring, and risk management features.

✅ Consolidates multiple compliance frameworks (e.g., ISO 27001, SOC 2, GDPR, HIPAA, NIST) in one platform.

❌ Recurring task management and tracking can be difficult.

❌ The tool’s annual price increases are a concern for smaller businesses.

#8: SAI360

Best for: Enterprises looking for a comprehensive, customizable platform with preconfigured modules and advanced analytics.

Similar to: ArcherIRM, MetricStream.

SAI360 offers a unified GRC platform that comes with preconfigured modules, advanced analytics to help you proactively manage risk and ensure regulatory alignment.

Its cloud-based, AI-powered platform is a good alternative to LogicGate for teams looking to enhance security and streamline workflows.

Features

• 20+ preconfigured GRC modules that include enterprise risk, IT risk, third-party risk, internal audit, business continuity, policy, and incident management.
• Leverages AI to enhance reporting, risk assessment, and operational efficiency.
• Built-in eLearning, which ensures employees are well-prepared to meet regulatory demands.
• Pre-mapped frameworks and controls aligned with international regulations for faster deployment and easier compliance.

Standout Feature: Integrated GRC from Every Angle

What stood out to me about SAI360 is that it offers a holistic, enterprise-wide approach that helps you unify risk, compliance, and ethics management into one customizable system.

Pricing

SAI360 does not disclose its pricing, so you’d have to contact them to get a product demo and a quote.

Pros & Cons

✅ AI-powered reporting, risk assessment, and operational efficiency.

✅ A holistic approach that helps you unify risk, compliance, and ethics management.

✅ 20+ preconfigured GRC modules.

❌ The platform is described as outdated and difficult to manage by G2 reviews.

❌ Admins are not able to easily modify fields or workflows.

#9: Apptega

Best for: Teams looking to continuously manage cybersecurity compliance across multiple frameworks.

Similar to: LogicGate, SmartSuite.

Apptega’s platform simplifies compliance management by consolidating security measures and regulatory requirements into one unified system. 

The platform is a viable alternative to LogicGate as it streamlines evidence collection, task automation, risk scoring, and cross-framework alignment to help you reduce manual effort and improve visibility.

Features

• Assessment Manager with questionnaire-based templates for 30+ frameworks (e.g., NIST, SOC 2, PCI DSS) to help compliance teams identify risks and unmet controls.
• Risk Manager for scoring, ranking, and reporting on risks with actionable insights to improve security posture.
• Audit Manager for accelerated evidence sharing, control validation, and audit preparation.

Standout Feature: Real-Time Dashboards 

Apptega’s real-time dashboards and reporting functionality are useful for providing instant visibility into compliance progress, security posture; with stakeholder-ready insights.

Pricing

Apptega might not disclose its pricing, but at least the platform lets you get a free trial of its Starter plan.

You can play around with 1 workflow, its Risk Manager, and custom reporting to see if the platform is a good fit for your needs.

Pros & Cons

✅ Built-in frameworks, such as NIST, CMMC, and ISO.

✅ Automated tracking boosts governance and risk management.

✅ Excellent customer service and a dedicated onboarding team.

❌ The user interface feels outdated, occasionally impacting the speed of operations, according to user reviews.

❌ Large enterprise customers find the platform too simplistic for their needs.

#10: Monday.com

Best for: Smaller compliance teams looking to create custom, real-time dashboards that monitor risk levels by category.

Similar to: ClickUp, SmartSuite.

Monday.com is an all-in-one project management platform, similar to Asana and ClickUp, that offers a good range of features for compliance teams, such as dashboards and automations.

It’s a proper alternative to LogicGate for lower-budget teams that are looking to create a comprehensive real-time risk management dashboard.

Features

• Risk identification and description: Capture the details of the risk, the description of the problem, and categorize it.
• Risk assessment and response: Assess the impact and probability of the risks by building Time Impact, Cost Impact and Quality Impact columns.
• Risk action plan: Initiate the action plan in the Risk Log. The columns will then collect the general status of the risk mitigation action.

➡️ Find out more about Monday and its other project management features in our in-depth Monday review.

Standout Feature: Real-Time Risk Management Dashboard

Compliance teams can monitor the risks directly in the task management software with a custom dashboard by incorporating the risk log in Monday.

Pricing

Monday.com offers a free plan for up to 2 seats, where you can test out the tool’s basic project management features.

💡 In our guide on Monday’s pricing, we dive deeper into whether the platform’s pricing offers good value-for-money.

To access the platform’s advanced features, you’d need to be on one of their four paid plans:

• Basic: Starts at $17 per user/month and adds Kanban board view and unlimited users with view-only access.
• Standard: Starts at $20 per user/month and adds 250 automated actions/month, 3+ dashboard views, and Zoom integration.
• Pro: Starts at $32 per user/month, and adds all five dashboard views, time tracking, and 2-factor authentication.
• Enterprise: Custom price, which adds a dedicated customer success manager, enterprise-level reporting, and administration control.

Pros & Cons

✅ Advanced reporting and analysis at the project and portfolio level, which is ideal for smaller and larger teams.

✅ 200+ integrations across apps you’re probably already using, including communication and productivity.

✅ Build custom dashboards to monitor risks in real-time.

❌ Plan upgrade available in set increments of 5 and 10 users.

❌ Automation features are gated to the more expensive plans, which is why some teams have been looking for alternatives to Monday.

Next Steps For Compliance Teams: Get Started With SmartSuite & Our Templates For Free

Well, that was it: our list of the 10 best LogicGate alternatives on the market in 2025.

If you’re looking to build governance, risk, and compliance workstreams and effectively prioritize and mitigate risks, you can give SmartSuite’s free plan and ready-to-use GRC templates a chance.

Our platform offers just the right customization, native collaboration capabilities and a library of 200+ project management templates to help compliance leaders create and maintain a project management workflow.

Here’s what’s in it for your team when you try SmartSuite:

• Access to a generous free plan with features including multi-board views (Kanban, Chart, Map, Timeline, Card, and Calendar), 100 automations/month, and 40+ field types, including formula and linked record fields.
• No-code automation builder to set up to 500,000 trigger/action workflows.
• Built-in productivity tools, including time tracking, status tracking, and checklists.
• Team collaboration and planning tools such as whiteboards and SmartSuite docs.
• Resource management across projects and teams.
• 40+ field types, including the option to add your custom fields.

Sign up for a free plan to test the water or get a 14-day free trial to explore all its amazing features.

Or, if you’d like to talk to our team of experts, schedule a demo.

Read More

A good project management platform can improve your team’s productivity by providing a centralized platform for task management, real-time collaboration, and effective communication.

In this article, I’ll go over the 10 best project management platforms for 2025, including their top features, pricing structure, and pros and cons.

Factors To Consider When Evaluating Project Management Tools

Before we begin with the list of the best PM tools, I wanted to go over the factors I took into consideration:

#1: Depth of project management features

If I were to look for a project management solution for our team right now, I’d start by looking at the key features required to plan, manage, and execute projects, such as:

• Task management: You can start by assessing if the software caters to your project management methodology, such as agile. You want to see the different views of visualizing your tasks, such as Kanban board, Gantt charts, and Timeline views. 
• Automation capabilities: Check if the platform comes with a native automation builder or offers integrations with your existing automation solution, like Zapier.
• Team collaboration capabilities: Look for features like a native document builder, comments, @mentions, whiteboards, and communication tools.
• Reporting: Check the report types you can build and whether the tool offers a customizable dashboard that can curate data from different projects.
• Time-tracking and budgeting so you can keep track of billable hours by contractors.
• Resource management: Explore the platform’s resource management features and see how it helps you allocate, manage, and report your resources.
• Risk management features, such as identifying risks associated with projects, including overdue tasks or potential impact on projects.

#2: Customizability

As you work on multiple projects, some of them will require a tailored approach.

The best project management tools will allow you to: 

• Create workflows that match your specific processes, regardless of whether you follow Agile, Waterfall, or another methodology.
• Customize your dashboard to display the metrics, KPIs, and tasks to be done for different projects.
• Get access to a variety of templates that you can use and tailor to your needs. These standardized templates are ready-to-use, such as a risk matrix template.

#3: Range of integrations

If you are looking to create a cohesive project management workflow with your team, you need to be looking for a PM solution that connects with your existing productivity tool stack.

For example, if the platform has a native integration with Slack, that would facilitate instant communication, and there wouldn’t be a need to switch platforms.

#4: Intuitiveness and ease of use

Your team and clients wouldn’t want a tool that takes ages to figure out and requires extensive training to figure out how to use.

Project leaders prefer tools that are intuitive and quick to learn to avoid disrupting their workflow.

Here are a few questions you can ask to make informed decisions.

• How easy is it to understand the hierarchical structure of all the tasks?
• Can my team navigate the interface without getting confused?
• Is the navigation menu clear and outlines all the options?
• How easy will it be for my team members to update the task’s status?
• Would you need to configure the tool according to your enterprise project’s goals and deliverables? 

In such cases, look for the onboarding and set-up support offered. 

💡 For example, when you purchase 25 or more user seats on SmartSuite (that’s us), you get a dedicated customer success manager who offers personalized training and continued support.

#5: Pricing structure

Lastly, you’ll need to consider the pricing structure of each project management platform before you can make the final decision.

Since almost all project management tools’ pricing is based on seats, it’s crucial to consider which tool gives your large or small team the best value for your buck.

➡️ Some of the platforms we will review also have a generous free plan that you can use to get a sense for their platform before committing to a paid plan.

What Are The Best Project Management Tools In 2025?

#1: SmartSuite: An all-in-one project management solution that lets you plan, manage, and track projects, resources, and stakeholders.

#2: ClickUp: Manage complex projects in a custom-built interface.

#3: Monday.com: Advanced reporting and workflows.

#4: Asana: Build advanced workflows through dependencies and automation.

#5: Smartsheet: Manage multiple projects using a spreadsheet-like interface.

#6: Todoist: Manage complex tasks via checklists and subtasks.

#7: Miro: Intuitive and simplistic project management tool.

#8: Basecamp: Simplify task management and cross-department communication between different teams and clients.

#9: Wrike: Manage complex workflows across multiple departments in your company.

#10: Airtable: Manage workflows through relational databases.

#1: SmartSuite

SmartSuite offers the best project management tool on the market that lets you manage all your projects on a centralized platform with built-in automation and a communication centre.

But we are not trying to add to the noise of other project management solutions on the market.

Our solution aims to create one unified no-code platform that runs the entire operation, from project management to process automation to real-time collaboration.

Let’s go over the features that make SmartSuite the ideal choice for companies looking for a comprehensive project management solution: 👇

Plan, Track & Manage Simple To Complex Projects

SmartSuite’s project management features help teams plan, track, and manage multiple projects at scale. 

To simplify the process, your team will get numerous built-in, intuitive features to execute your tasks.

💡 Interested in how other team leaders are using SmartSuite? You can check out our video walkthrough:

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Here are the features that teams from all over the world love the most about SmartSuite:

• Smart task management: You can turn any item field into a task—a checklist item, comments, or sub-item. It’s possible to build a solid task list and assign it to the right person with a due date and priority status.

• Project phases and milestones: Ensure your project stays on track and moves towards the objective. With SmartSuite, you can set milestones, monitor through your reporting dashboard, and flag issues.

• Files and project deliverables: Manage and organize all your documents. It is also possible to attach project-related files, share feedback with your team, and manage version history, all within your work context.

💡 SmartSuite supports formats like PDF, GIF, CSV, PNG, and MP4 and integrates with Dropbox, Google Drive, Box, and Microsoft OneDrive, making adding files to your team’s workflows easy.

You can add images directly in SmartSuite by connecting your social media and Unsplash accounts.

• Native time tracking: Teams can monitor and evaluate task and project completion times. Built-in tracking helps group time entries, see estimates, and segment billable and non-billable entries.

Native Team Collaboration

Crucial feedback on tasks is likely getting lost in long email threads or Slack messages if your team is not using a dedicated project management platform.

SmartSuite’s built-in communication and collaboration features help centralize communication.

The conversation happens where the work is, in your project management tool.

Here are the key features that make collaboration easy in SmartSuite:

• Built-in communication centre for connecting with peers in group chats or 1:1 conversations for quick feedback and keeping stakeholders updated throughout the project.

• The member’s directory lets you see all the details about your co-workers, including their availability status and job profile, making it efficient to contact the right people.
• SmartSuite docs help you brainstorm with your teams, map out the campaign’s resources, or do a SWOT analysis.

Comprehensive Project Reporting & Custom Dashboards

Our platform has a dynamic project analytics tool with configurable charts and graphs.

The reporting dashboard helps you track project performance, understand resource allocation, and identify slow-moving projects. 

Based on that information, you can develop plans to overcome roadblocks and get the project back on track.

Your team can visualize reporting in Grid, Card, Kanban, Timeline, Map, Calendar, or Dashboard views. 

You can add as many as needed to build a visual storyboard for your project’s progress.

To share reports with your stakeholders or clients, you can make the report public and share the necessary access.

No-Code Automation Builder

SmartSuite’s no-code automation builder lets teams automate some of the repetitive tasks that they face in day-to-day operations.

For example, you can assemble automation at the task and project level and automate repetitive tasks based on triggers like changing dates, sending notification emails, or updating statuses.

There are six pre-defined triggers and 15+ actions, with options to build custom ones.

Once you’ve set up a workboard in SmartSuite, head to “Automations” and automate anything from record creation to updates to task assignments and notifications. 

Here’s more information about SmartSuite’s workflow automations: 👇

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SmartSuite Pricing

SmartSuite offers a free plan with access to 250+ automation actions, team collaboration, multi-dashboard views, and more.

There are four paid plans with a 14-day free trial:

• Team: Starts at $10/user per month, including Gantt charts, timeline views, 5000 automation runs, and time tracking.
• Professional: Starts at $25/user per month and adds two-factor authentication, Gmail & Outlook integrations, and unlimited editors.
• Enterprise: Starts at $35/user/month and includes access to audit logs, data loss prevention, and 50,000 monthly API calls.
• Signature: A custom plan tailored to your organization’s needs and team size with no predefined limits.

SmartSuite Pros and Cons

✅ The free plan includes access to advanced features.

✅ 200+ project templates for various business use cases.

✅ Dynamic dashboards and reporting that are easy to navigate.

✅ Integrated document and file management.

✅ Comprehensive workflow automation.

❌ Fewer native integrations when compared to other alternatives.

#2: ClickUp

Best for: Managing complex projects in a custom-built interface.

Similar to: Monday.com, Asana.

ClickUp offers a cloud-based project management platform that helps teams automate workflows and manage tasks.

The solution gives you access to Gantt charts, board views, and portfolios that you can use to simplify your work management, as well as advanced reporting features.

Who Is It For?

ClickUp is best for large teams looking for customization options so they can tailor the platform for different use cases and standardize their process.

ClickUp’s Top Features

• Task management: You can get an overview of each project’s tasks with the app’s multiple task views, custom fields, dependencies, and comment-based collaboration.
• Whiteboards: A virtual canvas where your team can build agile workflows, outline dependencies, and figure out action items to meet the project’s objectives. 
• Sync time tracking to improve your team’s productivity and billable hours for your HR team.

➡️ Learn more about ClickUp and its features in our comprehensive ClickUp review.

ClickUp Pricing

ClickUp’s pricing offers a free plan that includes unlimited task creation, access to 100 MB of storage, and collaborative docs.

The platform has three paid plans with a 14-day free trial:

• Unlimited: Starts at $7 per user/month, which includes access to unlimited custom views, timesheets, guest access, and 100 mind map creations.
• Business: Starts at $12 per user/month and adds private docs, sprint reporting, and all dashboard views.
• Enterprise: Custom price that adds white labelling, enterprise-grade security, and AI features.

ClickUp Pros and Cons

✅ Low entry-level pricing plans for smaller teams.

✅ Highly customizable with a comprehensive range of built-in tools for large enterprises.

✅ Solid team management and collaboration tools.

❌ Can get overwhelming for new users due to the platform’s complex interface, which is why some organizations have been looking for ClickUp alternatives.

❌ It can take longer to set up a dashboard that fits the bill, according to some G2 reviews.

#3: Monday.com

Best for: Teams that are looking for advanced reporting and workflows.

Similar to: Asana, SmartSuite.

Monday.com offers an all-in-one project management app with an excellent range of features for organizations of all sizes, such as work management, automations, and reporting.

The PM software helps you build project-level goals, plan resources and budgets per project, and assign responsibilities to employees and contractors.

Who Is It For?

I think of Monday.com as ideal for medium to large enterprises (such as consultants) looking to equip their team with best-in-class reporting and automations.

Monday.com’s Top Features

• No-code automation builder: Build automations and send timely alerts or update status to clients and employees.
• Organize multiple projects: Portfolio management features that let your team track overall progress and assign resources and budgets to each project.
• Custom work forms: Build custom forms to collect and share feedback from your company. Your team can then sync form responses by adding them to relevant projects.

➡️ Learn more about Monday and its features in our in-depth Monday review.

Monday.com Pricing

Monday.com offers a free plan for up to 2 seats, where you can test out the tool’s basic project management features.

💡 In our guide on Monday’s pricing, we discuss the platform’s pricing structure and aim to figure out if it has good value-for-money plans.

To access the platform’s advanced features, you’d need to be on one of their four paid plans:

• Basic: Starts at $17 per user/month and adds Kanban board view and unlimited users with view-only access.
• Standard: Starts at $20 per user/month and adds 250 automated actions/month, 3+ dashboard views, and Zoom integration.
• Pro: Starts at $32 per user/month, and adds all five dashboard views, time tracking, and 2-factor authentication.
• Enterprise: Custom price, which adds a dedicated customer success manager, enterprise-level reporting, and administration control.

Monday.com’s Pros and Cons

✅ Advanced reporting and analysis at the project and portfolio level, which is ideal for large teams that work with clients.

✅ 200+ integrations across apps, including communication and productivity.

✅ Custom work forms that you can turn into actionable tasks for your team members.

❌ Plan upgrade available in set increments of 5 and 10 users, making it not ideal for start-ups or smaller businesses.

❌ Automation features are gated to the more expensive plans, which is why lower-budget teams have been looking for alternatives to Monday.

#4: Asana

Best for: Building advanced workflows through dependencies and automation.

Similar to: Wrike, SmartSuite.

Asana is a project management solution built for large organizations that helps teams of all sizes streamline processes through workflows and work portfolios.

The project management platform lets you organize multiple projects with access to all documents, tasks, and due dates in one place, so you would not have to switch between projects each time.

Who Is It For?

I think of Asana as ideal for medium-to-large-sized marketing teams looking to manage multiple client projects simultaneously.

Asana’s Top Features

• You’ll be able to create standardized forms to send to your prospective and new clients to collect all of their details right away.
• Advanced capacity planning: Teams can allocate and optimize resources (time, people, and cost) to each project throughout its lifecycle.
• Dedicated portfolios for client work to organize multiple projects: Each portfolio can be personalized to your clients and provides an overview of work status and go-live dates.

➡️ Learn more about Asana and its features in our in-depth Asana review.

Asana Pricing

Asana’s pricing offers a free plan for up to 10 users with unlimited file storage (100MB per file), and three task views: board, list, and calendar.

The platform has four paid plans with a 30-day free trial:

• Starters: Starts at $10.99/user/month for up to 500 members, which includes Asana AI, private projects and teams.
• Advanced: Starts at $24.99/user/month, which includes 25,000 automations/month, 100 portfolios, universal reporting, and goal tracking.
• Enterprise: Custom pricing, which includes advanced integrations, unlimited seats, portfolio, and automation bundles.
• Enterprise +: Custom pricing, which includes audit log API, HIPAA compliance, and data loss prevention integrations.

Asana Pros and Cons

✅ Good workflow automations with no coding skills required.

✅ 270+ native integrations with other productivity apps.

✅ AI features, such as smart chat, smart fields, and smart status, to get quick updates on your projects.

❌ Lack of built-in collaboration tools, so your team might have to rely on its integration with Slack.

❌ Limited customization fields, unlike other alternatives to Asana.

#5: Smartsheet

Best for: Managing multiple projects using a spreadsheet-like interface.

Similar to: Airtable, SmartSuite.

Smartsheet offers an enterprise-grade project management solution that helps teams plan, track, and manage client work in a spreadsheet-like interface.

The platform stands out from its competitors with its variety of pre-built templates, one of which is its risk matrix template, which can help you visualize potential impacts on projects.

Who Is It For?

I see Smartsheet as ideal for accountants working in large organizations looking to manage complex and numerous projects in a spreadsheet interface.

Smartsheet’s Top Features

• Built-in proofing that helps you expedite content planning and approval. Your team can invite collaborators to review, edit, and approve images, videos, documents, and PDFs.
• Plan resource consumption with the platform’s resource management features, where you can review usage throughout the process and then take action to keep projects on track.
• Build workflow automation: You can set up automations, such as sending due date reminders, requesting signatures via DocuSign integration, and performing calculations.

➡️ Learn more about Smartsheet and its features in our detailed Smartsheet review.

Smartsheet Pricing

Unlike the other tools in this buyer guide, Smartsheet’s pricing does not offer a free plan (anymore) for its solution.

There are 4 paid tiers:

• Pro: Starts at $12 per member/month and includes private sheet creation and unlimited form access with a 10-user limit.
• Business: Starts at $24 per member/month for a minimum of 3 user seats, which offers unlimited automated workflows, PowerBI, Tableau, and Adobe Creative Cloud integration.
• Enterprise: Custom pricing that adds unlimited storage, enterprise plan manager, and AI tools.
• Advanced Work Management: Custom pricing that adds portfolio management and a premium support package.

Smartsheet Pros and Cons

✅ Comprehensive library of project templates.

✅ Powerful analytics and reporting tools for enterprise teams.

✅ Integrations with tools like Jira and Salesforce.

❌ Steep learning curve for spreadsheet beginners, according to G2 reviews.

❌ Data is not updated in real-time, unlike some of the other Smartsheet alternatives.

#6: Todoist

Best for: Managing complex tasks via checklists and subtasks.

Similar to: Asana, Smartsheet.

Todoist is a task management software that helps teams manage complex tasks by breaking down tasks into smaller work blocks.

Your organization can filter and sort set priorities, and attach labels to keep tasks organized and visible across your workspace.

Who Is It For?

I think of Todoist as ideal for small-sized teams and individual freelancers (such as writers) who have a complex but limited number of tasks to manage.

Todoist’s Top Features

• Subtasks and checklists: Your team will be able to use subtasks and checklists to break down bigger projects or tasks into manageable ones.
• Team collaboration: You can assign tasks, share updates via comments, and build shareable projects with your clients.
• Custom views: Add filters, sort, and grouping options and save them as custom views. Each custom view can then be used across the workspace.

Todoist Pricing

Todoist’s beginner plan is available for free and lets you create up to 5 projects with access to a 1-week history to see your tasks in the list and board layouts.

The project management software has two paid plans for both individuals and teams:

• Pro (individuals): Starts at $5/month, including 300 personal projects, unlimited activity history, and Calendar layout.
• Business (Teams): Starts at $8 per user/month and adds shared team workspace, 1,000 team members and guest invites, and centralized team billing.

Todoist’s Pros and Cons

✅ Synchronization across all devices and platforms.

✅ Work reports, including productivity and team activity.

✅ Relatively affordable when compared to other solutions on the market.

❌ No advanced automation features, unlike alternatives like ClickUp, Airtable and SmartSuite.

❌ No built-in team communication option.

#7: Miro

Best for: Teams looking for an intuitive and simplistic project management tool.

Similar to: SmartSuite, Asana.

Miro offers a digital whiteboard solution that was built for visual collaboration, making it ideal for teams who need a space for brainstorming and conceptual work.

Who Is It For?

I see Miro as the right choice for ideal for creative leads who collaborate with UX and UI teams.

Miro’s Top Features

• AI-powered canvas: Your co-workers can create expansive visual workspaces for road mapping, sprint planning, and task organization.
• A built-in documentation tool: You’ll be able to create SOPs, outline proposals, and keep track of the team’s feedback.
• Real-time collaboration: Multiple employees can work on the same board at the same time for brainstorming.

Miro Pricing

Miro offers a free plan with unlimited contributors that includes 3 editable boards, 10 AI credits, and access to 150+ integrations. 

To access the platform’s advanced features for more editable boards, you’d need to be on one of their 3 paid plans:

• Starter: Starts at $8/user/month, which adds a private mode, 25 AI credits per member/month, brand centre, and task timeline estimation app.
• Business: Starts at $16/user/month, which includes 50 AI credits per member/month, a smart diagramming tool, dependencies and a task planner.
• Enterprise: Custom pricing with a minimum team size of 30, which adds advanced administration control, dedicated support, and premium security.

Miro’s Pros and Cons

✅ Visual interface that aligns well with designers’ work style.

✅ Good for collaboration and virtual workshops.

✅ Extensive integration capabilities with other project management and productivity tools.

❌ Limited project management features for more complex projects.

❌ Pricing can get steep for larger teams.

#8: Basecamp

Best for: Simplifying task management and cross-department communication between different teams and clients.

Similar to: SmartSuite, ClickUp.

Basecamp offers a visual task management software that has been designed for ease of use, which helps team leaders get a bird’s eye view of their projects.

The platform allows teams to communicate through a built-in messaging option, manage tasks through their calendar, and track task progress through visual graphs.

Who is it For?

I see Basecamp as ideal for small-to-medium-sized businesses looking to prioritize clear communication and straightforward project organization.

Basecamp’s Top Features

• Advanced Hill charts: Track project progress and identify potential bottlenecks.
• Integrated team chat: Keep conversations organized by project and communicate with your co-workers and clients in one place.
• Prompt workers to share updates with automatic check-ins, which are scheduled questions for your teams to reduce the need for status meetings.

➡️ Learn more about Basecamp and its functionality in our detailed Basecamp review.

Basecamp Pricing

Basecamp’s pricing offers a free version that lets you run one project at a time with 1 GB of storage space.

To access the platform’s advanced project management features, you’d have to be on one of their two paid plans:

• Plus: Starts at $15/user per month, and adds unlimited projects, 500 GB storage for files & documents and guest invites.
• Pro Unlimited: $299/month fixed price for unlimited seats, which adds 5 TB of storage space, Admin Pro Pack upgrade, Timesheet upgrade, and personal onboarding.

Basecamp’s Pros and Cons

✅ Generous freemium plan with up to 1 GB of storage space.

✅ Clean, distraction-free interface that promotes focus for smaller teams.

✅ Good for cross-department communications alongside internal tasks.

❌ Limited integration options, which is why some people have been looking for Basecamp alternatives.

❌ May not be best for complex projects requiring complex task dependencies, such as IT teams.

#9: Wrike

Best for: Managing complex workflows across multiple departments in your company.

Similar to: Airtable, Asana.

Wrike offers a client management software that helps teams manage multiple client accounts.

The platform lets you streamline client feedback and keep all stakeholders informed with best-in-class collaboration features.

Who Is It For?

I think of Wrike as a good option for medium-to-large-sized businesses managing multiple clients that are looking for collaboration features to improve client communications, such as remote marketing teams.

Wrike’s Top Features

‍

• Collect and manage requests from clients through the tool’s custom forms. Each request will then get automatically added to your workspace. 
• Adobe Creative Cloud integration: Wrike integrates with Adobe Creative Cloud, reducing friction in cross-team collaboration, approvals, and feedback requests.
• Manage workflows by keeping internal and external stakeholders in the loop through built-in collaboration features, including comments and @mentions.

➡️ Learn more about Wrike and its functionality in our in-depth Wrike review.

Wrike Pricing

Wrike’s pricing offers a generous forever-free plan with email integration and enterprise-grade security. 

To access the platform’s advanced features, you’d need to be on one of their five paid plans, which also come with a 14-day free trial:

• Team: Start at $9.80/user/month for up to 25 users, including custom fields, workflows, unlimited request forms, and dynamic Gantt charts.
• Business: Starts at $24.80/user/month for up to 200 users, including portfolio management, AI Risk Prediction, nested projects, and real-time reports.
• Enterprise: Custom pricing, which adds unlimited users with advanced admin, reporting, security, and integrations. 
• Pinnacle: Custom pricing, which adds a native Power BI integration, locked spaces, and budgeting features. Contact sales for a quote.

Wrike Pros and Cons

✅ The platform offers 400+ integrations with other productivity tools that your team might already be using.

✅ Generous free plan with unlimited users.

✅ Library of customizable project templates.

❌ Learning curve due to overwhelming features, according to reviews.

❌ The budgeting feature is only for Pinnacle plan clients, which is why smaller teams have been looking for Wrike alternatives.

#10: Airtable

Best for: Teams looking to manage their workflows through relational databases.

Similar to: Smartsheet, SmartSuite.

‍

Airtable offers a non-standard PM solution as a database management software that offers relational capabilities.

The platform lets you connect multiple data sources so you can draw conclusions and insights from your projects.

Who Is It For?

I think Airtable is ideal for teams who are dealing with B2C clients, such as healthcare teams. 

This is because the platform lets you connect customer feedback data with a research database to draw insights from consumers.

Airtable’s Top Features

• You’ll be able to build multi-sequence automated workflows to reduce your team’s repetitive tasks through more than 15 actions and 10 triggers.
• Build custom views for different departments: Offer a more transparent peek into the work progress of each department. You can access lists, Gantt charts, Kanban boards, and calendar views.
• Build custom interfaces to show your stakeholders specific and relevant information with the platform’s interface designer.

➡️ Learn more about Airtable and its functionality in our in-depth Airtable review.

Airtable Pricing

Airtable’s pricing has a free plan that offers access to a single workspace with all basic dashboard views and 100 automations per month.

The paid plans come in three tiers, with a 14-day free trial available only for the Team plan.

• Team: Starts at $20 per user/month, which adds a timeline view, 25,000 automations per month, and Airtable AI.
• Business: Starts at $45 per user/month, which adds multi-source syncing and dynamic filtering.
• Enterprise scale: Custom pricing, which includes admin reports, enterprise-level integrations, and premium support.

Airtable Pros and Cons

✅ High-level customization and flexible dashboards.

✅ User-friendly interface with multiple views.

✅ A good variety of pre-built templates for different use cases.

❌ Limited reporting capabilities regarding other competitors on the market, which is why some project leaders have been looking for Airtable alternatives.

❌ Limited team communication, according to G2 reviews.

Next Steps For Project Leaders: Get Started With SmartSuite’s Free Plan

Selecting the ideal project management software for your team involves carefully considering your needs, workflow, and dynamics.

Each software we’ve explored offers unique strengths but the best choice depends on your team size, project complexity, client involvement, and specific processes at work.

➡️ Smaller teams might prefer the simplicity of Asana or Miro, while larger businesses could benefit from Wrike’s scalability or ClickUp’s comprehensive range of features.

➡️ SmartSuite stands out from the list due to its comprehensive list of offerings suitable for basic to complex client projects.

Our platform’s built-in automation, extensive template library, custom dashboards, and robust communication features make it the best choice for teams of all sizes.

Try a 14-day free trial or sign up for a free plan to explore how SmartSuite can help your organization.

Here’s what’s in it for your team when you try SmartSuite:

• Access to a generous free plan with features including multi-board views (Kanban, Chart, Map, Timeline, Card, and Calendar), 100 automations/month, and 40+ field types, including formula and linked record fields.
• No-code automation builder to set up to 500,000 trigger/action workflows.
• Built-in productivity tools, including time tracking, status tracking, and checklists.
• Team collaboration and planning tools such as whiteboards and SmartSuite docs.
• Resource management across projects and teams.
• 40+ field types, including the option to add your custom fields.

Sign up for a free plan to test the water or get a 14-day free trial to explore all its amazing features.

Or, if you’d like to talk to our team of experts, schedule a demo.

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I believe that every story is best told with a visual.

Projects are kind of stories – with multiple characters, doing different things. A visual representation of the story can work wonders for the audience (both internal and external stakeholders) to understand your project management process. 

In this guide, I’ll explain in great detail what visual project management is and then show you 10 different ways of visualizing your tasks.

Let’s begin with the fundamentals: ⤵️

What is visual project management?

Visual project management is an approach in project management that uses visualization tools, such as Kanban boards, Gantt charts, and timelines, to better organize, track, and communicate project tasks, deadlines, and progress.

Put simply, visual project management simplifies complex workflows by presenting information in graphical formats that make it easier for your team to understand the milestones, tasks to be done, and dependencies in an easy-to-understand way.

➡️ I’ve been through the era of project management where everything was written in documentation, and our team had to read through it all to understand what they had to do.

💡In 2025, you can reduce that reliance on heavy documentation and skip towards visual project management that will help you provide a bird’s eye view of the tasks to be done for your team and improve communication.

Visual project management vs. regular project management: What’s the difference?

The main difference between visual project management and regular project management is how information is presented and communicated: 

• Visual project management uses tools like Kanban boards, Gantt charts, and flowcharts to display tasks and workflows visually.
• Regular project management relies on text-based documentation and spreadsheets.
• Visual project management makes it easier for your team to quickly understand project status, priorities, and bottlenecks at a glance.
• On the other hand, regular project management often requires more time-consuming reviews of detailed reports and manual updates to track progress. 

➡️ The way I see it is that regular project management, as it was done 20-30 years ago, is better suited for compliance-driven projects that require detailed documentation and formal processes.

Digital and modern teams can leverage visual project management’s diagrams and visual boards to better consume project information and more easily access information.

10 examples of visual project management tools

Now that we’ve got the basics out of the window, I wanted to show you 10 examples of visual project management by using the visualization tools available at SmartSuite (that’s us): 👇

#1: Kanban View

Kanban View and Scrum Boards are perfect for visualizing a workflow through the different stages of work, tracking progress, and assigning tasks to team members to remove bottlenecks.

The concept of Kanban originates from Japan from the 1940s when it was used at Toyota to remove operational bottlenecks and ensure that the workers can move tasks from the ‘’backlog’’ to ‘’in progress’’ and then to ‘’complete.

With SmartSuite, you can also group the tasks by status, such as ‘’minor’’, ‘’normal’’, ‘’important’’, and ‘’urgent’’ to better prioritize tasks for your team.

Such visual project boards have been the standard for IT project management for the last years and aim to provide a quick look at the tasks to be done by status.

You can then click on each specific task and expand its details to learn more about what’s required from each team member.

That way, you are reducing the large portion of the technical details so only the people responsible for the task have to read the task’s description.

Learn more about the Kanban boards at SmartSuite and how you can set them up:

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#2: Gantt Chart

You can use the newly popular Gantt Charts to highlight task dependencies with the chart’s dependency field, which automatically adjusts task timelines when changes are made.

SmartSuite’s Gantt Chart provides a 360-degree view of milestones and dependencies, simplifying complex project structures with drag-and-drop timeline adjustments for real-time flexibility.

The visualization tool can help you optimize resource allocation by enabling you to visualize team workloads and potential bottlenecks for balanced task distribution.

➡️ Think of having to go through a website migration and having the SEO team as a dependency of tasks to be done before the developers can do their part (e.g., URL remapping of the old URLs to the new ones).

Learn more about SmartSuite’s Gantt chart view:

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Our Gantt charts also have integrated communication features, such as task comments and updates, to let you collaborate with your team on the product roadmap.

#3: Dashboards

Next up on this list, you and your team can build custom dashboards inside of SmartSuite to help your team get a project breakdown analysis by status and status for tasks like project budget vs. actual spend.

You can build easy-to-understand, visually thrilling views into your data or project progress.

You can track project stages, stoplight status, roll-up status reports, and attach project documentation.

The reason why SmartSuite’s customers love the custom dashboards is that they can aggregate any of their data into a single view using our library of configurable visuals.

Your leadership team would not have to be digging for information because it’ll be right there in the dashboard – and you can choose how to display it.

#4: Mind Maps & Whiteboards

You can create a visual representation of your project management workflow via a whiteboard (also known as a mind map), which is ideal for top-level visualization of the workflow.

➡️ In SmartSuite, our team uses whiteboards when we want to pitch an idea internally about a process that we want to conduct or optimize.

Whiteboards can help your team get a bird’s eye view of the project management process and then be able to export it as an image.

You can check out how to create and use a whiteboard in SmartSuite:

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#5: Calendar View

You can use SmartSuite’s Calendar View to enhance visual project management by providing a dynamic, interactive calendar that displays tasks and events through customizable date fields like Due Date or Date Range. 

Team members can zoom between year-long overviews for strategic planning and focused week/day views for immediate task management.

➡️ I think of the calendar view as ideal for balancing long-term projects with daily priorities. 

The drag-and-drop functionality of SmartSuite’s calendar view allows real-time adjustments to deadlines, while color-coded Spotlight filters help quickly identify critical items or categorize tasks by priority, team, or project phase. 

You can use our integrated record listings to enable seamless navigation between high-level schedules and detailed task specifications to maintain context without losing visibility. 

By aggregating data from multiple tables into a unified calendar, your team can gain a consolidated view of cross-functional workflows and reduce scheduling conflicts.

#6: Flowcharts (Chart View)

Your team can also use flowcharts (also known as Chart view in SmartSuite) to visualize your data with multiple chart types, from bar and line charts to bubble, heat map, and scatter.

Flowcharts can be used for the following purposes:

• Comparing items by shared data groupings with Bar and Column charts.
• Tracking values over time with SmartSuite’s Line and Area charts. 
• Using Pie or Donut charts to assess how common items relate to each other.
• Diving deeper into some advanced options for viewing more complex relationships with Bubble, Scatter or Heat Map charts. 

For example, by using a Bar Chart, you can compare items between groups, such as ‘’Support tickets by assigned customer support rep’’, and then track changes to values over time.

#7: Card View

An underrated way of using visualization for your project management is to use Card Views.

Card Views enable your team to view your data as visual cards that can include logos, images, PDFs, documents, and spreadsheets.

➡️ I think of Card Views as ideal for teams working with image-based content, such as restaurants looking for visual project management. 

The beauty of the card view is that your team can instantly switch between card sizes and use the Fields to Display control to preview the most important information.

However, it is the customizability that is hitting the nail with this one. You can drag and drop cards into any order, and sort/group galleries the way you want.

#8: Map View

Using a Map View is an interesting way to visualize your project management workflows if you work in real estate.

A map view lets you view any of your location data in a fully interactive map format inside SmartSuite, which includes powerful display features.

I find map views particularly useful for teams working on anything, from property management to deliveries and construction job sites.

The way it works is that SmartSuite automatically recognizes address fields and maps records geographically, displaying a pin and a preview of the address.

Your team can expand to view the entire record in the context of the map with a single click.

And the best thing about it?

You can customize your map elements inside SmartSuite, meaning that you can visualize your data exactly how you want to.

#9: Timeline View

You can use a Timeline view to view your projects and processes in a timeline format, which some teams find great for visualizing workstreams and schedules over a custom period of time.

It is a more simplistic version of the Gantt chart, which aims to identify dependencies, manage competing priorities, and keep your team proactive on their deadlines.

You can use SmartSuite’s drag-and-drop timeline view by choosing a data range you want to display and colour-coordinating tasks.

You can also use the timeline view as a Gantt chart by visually grouping by any attribute.

I personally find this use case particularly useful when I want to view data with shared attributes, such as when I’m managing marketing campaigns.

Your team can then open the Record Listing panel with a single click, which displays all available data and/or tasks in your selected view, such as your plan for launching a new website.

#10: Grid View

Last but not least, the grid view: the visualization that helped us ditch the spreadsheets from the 1990s.

You can view projects and processes in a spreadsheet-like grid format with powerful sort, filter, group, and inline edit capabilities that make it easier to display data than a solution like Excel.

You and your team can easily drag and drop items to reorder rows and apply groupings on the go.

What’s more is that you can adjust columns in real-time, including re-ordering, re-sizing, or freezing columns, which are then being saved for consistent viewing for your co-workers.

The reason why SmartSuite’s grid view is superior to other spreadsheet-like interfaces is due to our 40 field types that you can add via the plus button, including:

• Adding a SmartDoc.
• Adding a data range.
• Adding a timeframe.

And for collaboration’s sake, you can see open discussion threads for any record in a project or process so you can jump into the conversation and keep the project running smoothly.

In our team, we have ditched communication platforms like Slack for communicating about projects because our team can see the comments right there on the grid view.

Visual thinking: The psychology behind why visual project management works

The reason why the 10 project management examples of visual project management work in the current digital age is because of what scientists call ‘’visual thinking.’’

Visual thinking leverages the brain’s innate preferences for visual processing, as nearly half of the neural capacity is devoted to interpreting visual cues.

Put simply, visual project management helps us better understand the data and retain it in our brains compared to text-based documentation.

For example, when you see a sign on the road, you can quickly understand its meaning because it is designed to be visually clear and concise.

Image and data from Explain Visually.

By translating abstract concepts into diagrams, charts, or even maps, we reduce the cognitive load of the brain and allow our team members to identify patterns, dependencies, and bottlenecks more intuitively.

And it also makes for better co-operation with your team, since you can all look at the data and make decisions on the go, such as who should we chase for approval on this deliverable? Consulting teams will understand the struggle.

What are the benefits of visual project management?

The core benefits of visual project management include:

• Better communication with your team: Visual project management facilitates a shared understanding among your team members by presenting complex information in a clear and accessible format (e.g., Kanban boards make it easy to allocate tasks).
• Improved clarity and focus: Visual tools like Gantt charts simplify project information, helping your co-workers focus on key elements and reduce cognitive load.
• Increased efficiency and time savings: By automating tasks, such as scheduling and updates, visual project management tools save time and enhance efficiency. Your team would also not have to sit down and read through dozens of pages in Word about the project.
• Faster project completion and better resource management: Visual project management tools provide a clear timeline and layout, helping your team make informed decisions about resource allocation.
• Adaptability: Visual tools like Kanban boards offer flexibility for agile teams, allowing them to quickly adapt to new information or changing project circumstances.

Get Started with SmartSuite & Our Visual Project Management Templates For Free

Well, that was it – our examples, templates, and video guides of adopting visual project management in your organization.

SmartSuite’s platform offers just the right customization, native collaboration capabilities and a library of 200+ project management templates.

Here’s what’s in it for your team when you try SmartSuite:

• Access to a generous free plan with features including multi-board views (Kanban, Chart, Map, Timeline, Card, and Calendar), 100 automations/month, and 40+ field types, including formula and linked record fields.
• No-code automation builder to set up to 500,000 trigger/action workflows.
• Built-in productivity tools, including time tracking, status tracking, and checklists.
• Team collaboration and planning tools such as whiteboards and SmartSuite docs.
• Resource management across projects and teams.
• 40+ field types, including the option to add your custom fields.

Sign up for a free plan to test the water or get a 14-day free trial to explore all its amazing features.

Or, if you’d like to talk to our team of experts, schedule a demo.

Read More

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In this detailed Trello review, I’ll go over the platform in detail, including its features, usability, security, integrations, and even customer support.

TL;DR

• Range of features: 7/10. Trello’s platform offers less functionality than alternatives on the market, as it lacks built-in collaboration and reporting capabilities.
• User interface and usability: 9/10. Customers of the platform agree that Trello has an easy-to-use and intuitive interface with its Kanban board.
• Security measures: 9/10. The Atlassian-owned company offers its Business and Enterprise customers with best-in-class security and admin options.
• Integrations: 8/10. The platform offers a good range of integrations and Power-Ups, but some customers argue some of the power-ups do not have as much functionality and options as required.
• Customer support: 9/10. Customers of Trello are satisfied with the level of customer support they’ve been provided with on the platform.
• Pricing model: 8/10. Trello provides the cheapest solution on the market with affordable Enterprise pricing that scales well with your team member’s count.

Average rating: 8.3/10.

Trello Overview

Trello is a low-cost project management software that helps you plan, track, and manage projects.

The platform caters to technical teams as it’s built around Kanban workflows with pre-built templates to set up these boards for quick access.

I think of Trello as ideal for freelancers, solopreneurs, and small-sized technical teams, familiar with Kanban-based task management.

💡 Since this guide aims to review Trello in great detail, I’ll give my unbiased ratings on the platform’s features, interface, security, integrations, and customer support.

Let’s dive deeper into the software’s features: 👇

Trello’s Core Features

Drag-And-Drop Task Management

Trello offers an intuitive drag-and-drop functionality that allows you to effortlessly move tasks (represented as cards) between different stages of completion (represented as lists).

You and your team can move one card from “To Do” to “In Progress” to “Completed” lists, ensuring timely updates and tracking of each task’s status.

Advanced Task Checklists

Checklists allow you to build up a series of sub-tasks within each task card, breaking down complex tasks into manageable subtasks. 

You can assign specific deadlines to individual checklist items, add files, documents, or multimedia relevant to the checklist items, and use labels for visual organization.

Workflow Automation

Trello offers a built-in automation tool, Butler, which allows you to create powerful automation without coding knowledge.

You can set up if-then rules to automate repetitive tasks, such as moving cards from To-do to in-progress when certain conditions are met.

Rating: 7/10.

Trello offers a good range of features for small teams looking for task management.

However, the platform might not be the ideal option if you’re looking to handle more complex and nuanced projects.

The platform lacks time tracking (you’d need a paid integration for this) and G2 reviews note that the platform cannot handle a high volume of team members and tasks.

‘’It is sufficient for a small team with a simple project but complex projects are not favourable for Trello. Trello lacks advanced features like time tracking. it cannot handle a high volume of team members and tasks.’’ – G2 Review.

Customers do agree that the platform excels at simplicity with its intuitive interface (more on that later), but the IT project management software can feel limited since it lacks detailed reporting, native time tracking, and analytics.

‘’While Trello excels at simplicity, it can feel limited when managing more complex projects. Features like detailed reporting, time tracking, and analytics are missing or require third-party integrations. It would also be helpful to have better task dependencies or Gantt chart functionality natively. Although there are workarounds with power-ups, these features could improve Trello’s utility for teams managing larger projects or requiring more detailed project management capabilities.’’ – G2 Reviews.

Trello’s Interface: Is It Easy To Use?

Trello’s interface is as intuitive and easy as project management gets.

The platform uses a Kanban board to show you the outstanding tasks to be done.

And customers of Trello have been generally satisfied with the tool’s usability.

According to a verified G2 review, the way Trello arranges tasks with boards, lists, and cards has been easy for their team to adopt since they can see everything at first glance.

‘’Its method of arranging tasks with boards, lists, and cards is very user-friendly. Being able to see everything at first glance, whether personal or professional, is something I truly appreciate.’’ – G2 Review.

Rating: 9/10.

Trello’s intuitive interface and usability have to be one of its strong points when compared to other alternatives on the market.

According to users of the platform, even non-tech-savvy users can use it so the IT department does not have to go after them to fix their mistakes.

‘’I loved the fact that it is so easy to use, so easy that my non-tech-savvy employees were able to use it and I didn’t have to go behind them fixing mistakes. It is customizable so that I could use it on any project we were working on and not just one that was industry specific.’’ – G2 Review.

Trello’s Security Measures

Trello, as a product of Atlassian, offers a comprehensive range of security features, including:

• Two-Factor Authentication (2FA): Available across all Trello plans.
• Atlassian Guard Integration: SAML Single Sign-On (SSO) and enforced 2FA for enhanced security and centralized administration for an additional $4/month/seat.
• Mobile Device Management (MDM): Enforced security controls on mobile app usage.
• Observers (Premium & Enterprise): A security setting that limits a user’s actions within a board.
• Attachment Permissions (Enterprise): Control over who can access attachments.

All of these features have allowed Trello to gain a positive rating on UpGuard:

Source: UpGuard.

Rating: 9/10.

Trello offers best-in-class security of your files with advanced permissions and 2FA.

The platform charges a premium price for getting access to attachment permissions and its Guard integration to cater to large enterprises.

Trello’s Integrations

Trello offers over 500 integrations and ‘’Power-Ups’’ encompassing different categories, including sales, social media, productivity, and communication.

Some of the Trello’s notable integrations for managing projects include:

• Slack.
• Jira Cloud.
• Microsoft.
• Github.
• Miro.
• Google Drive.
• Pipedrive.

The platform offers what they call ‘’Power-Ups’’ which are tools built for Trello to help you improve your productivity.

Some of these platforms were built by Trello themselves, while others have been created by third-party developers.

Rating: 8/10.

Trello offers a comprehensive range of native integrations and power-ups that can help you improve your team’s productivity.

Despite this, there are some G2 reviews that note some of the Power-Ups, which come as additional plug-ins, can be limited and might not offer many options.

Source.

Trello’s Customer Support

Trello offers community support for all users, including those on the free plan, and local business hours support on the Standard plan.

Customers who are on Trello’s Premium plan get access to 24/5 premium support, while enterprise customers get access to 24/7 Enterprise admin support from a dedicated senior team, phone number support, and product and site admins.

Trello also provides its users with a help centre with plenty of FAQs where users can find answers to common problems.

Rating: 9/10.

Even though Trello does not provide much customer support to its free and Standard-tier customers, the platform’s customer support excels for mid-market and Enterprise customers.

According to a verified G2 review, Trello’s customer support can quickly resolve queries.

‘’If you face any issues, you could get in touch with the Trello support team, for quick resolution of your queries.’’ – G2 Review.

Trello’s Pricing Model: Does It Provide A Good Value For Money?

Trello offers a free plan with built-in automation and 10 workspace collaborators.

To get access to Trello’s advanced features and premium customer support and security features, your team will need to be on one of the tool’s 3 paid plans:

• Standard: $5/month/seat, which adds unlimited workspace collaborators and one card view.
• Premium: $10/month/seat, which adds unlimited card views, AI, and data export options.
• Enterprise: $17.50/month/seat for up to 50 users, which adds unlimited workspaces, multi-board guest access, and public board management.

Rating: 8/10.

Trello offers an affordable platform for both small teams and large enterprises.

Its Enterprise pricing structure accommodates large teams since it progressively gets cheaper per seat the more employees are onboarded.

For example, it can get to as low as $7.38/month/seat for 5,000 seats.

However, some users feel that the platform’s free version is not generous enough, as critical features are only available in the tool’s premium plans.

‘’While the free version is great, some useful features are only available in the premium version. It would be nice to have a few more options in the free plan.’’ – G2 Review.

How Does Trello Compare To Alternatives On The Market?

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What Are Customers Saying About Trello?

Throughout this review, I’ve been showing you some of the users’ opinions on Trello – but we need to dive a bit deeper.

TL;DR: Trello is praised for its intuitive interface with its Kanban boards and budget-friendly pricing structure but is criticized for its limited reporting capabilities and lack of clarity in user permission and roles.

What users love about Trello:

• Intuitive interface with a focus on Kanban boards.
• The platform is budget-friendly with an affordable pricing structure..
• Free power-ups that extend the tool’s functionality, such as adding charts and other visuals.

Source

Source

Common complaints about Trello:

• Lack of clarity in user permission and roles.
• Limited reporting capabilities that make users rely on paid integrations.
• The platform lacks a clear separation between private items and shared team boards.

Source

Source

Verdict: Is Trello Really Worth It?

So far, I’ve rated Trello:

• Range of features: 7/10.
• User interface and usability: 9/10.
• Security measures: 9/10.
• Integrations: 8/10.
• Customer support: 9/10.
• Pricing model: 8/10.

Which gives Trello an average rating of 8.3/10 for me.

To summarize:

Trello is the ideal choice if you:

✅ Work well using a visual project management approach and are familiar with Kanban boards.

✅ Are looking for an intuitive, easy-to-use, flexible dashboard to move tasks around.

✅ Want affordable task management software to plan and manage routine projects.

Trello isn’t the best option if you:

❌ Work on large-scale, complex projects that demand advanced features like Gantt charts or resource allocation tools.

❌ Are looking for native team communication and collaboration tools so you don’t switch between tools.

❌ Need advanced reporting and analytics capabilities, as Trello’s native reporting features are relatively basic.

Looking For A Trello Alternative?

Despite Trello’s good range of features, intuitive interface and affordable pricing model, some users are concerned about the tool’s lack of built-in team communication and reliance on third-party integrations for reporting.

The additional problem is that I’ve noticed companies paying for too many separate tools as tools like Trello do not have enough built-in functionality.

Across the Trello alternatives on the market, SmartSuite (that’s us) offers an affordable, easy-to-use, and feature-packed project management solution.

• Our software offers better task management capabilities through 40+ fields, including a linked records field – which is ideal for IT project management.
• Unlike Trello, SmartSuite has built-in team collaboration tools like email integration, whiteboards, and a member directory.
• SmartSuite is not simply adding to the noise of other project management tools. Our solution aims to create one unified no-code platform that runs the entire operation, from project management to process automation to real-time collaboration.

Let’s look at some key features that make SmartSuite the best Trello alternative in 2025: 👇

#1: Plan, Track & Manage Simple To Complex Projects

SmartSuite’s project management features help teams plan, track, and manage multiple projects at scale. 

To simplify the process, your team will get numerous built-in intuitive features to execute your tasks perfectly.

💡 Interested in how other team leaders are using SmartSuite? You can check out our video walkthrough:

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Here are the features that teams love the most about SmartSuite’s platform:

• Smart task management: You and your team can turn any item field into a task—a checklist item, comments, or sub-item. You can easily build a solid task list and assign it to the right person with a due date and priority status.

• Project phases and milestones: Having milestones ensures your project stays on track and moves towards the objective. With SmartSuite, you can set them, monitor through your reporting dashboard, and flag issues.

• Files and project deliverables: Manage and organize all your documents. It is also possible to attach project-related files, share feedback with your team, and manage version history, all within your work context.

💡 SmartSuite supports formats like PDF, GIF, CSV, PNG, and MP4 and integrates with Dropbox, Google Drive, Box, and Microsoft OneDrive, making adding files to your team’s workflows easy.

You can add images directly in SmartSuite by connecting your social media and Unsplash accounts.

• Native time tracking: You can monitor and evaluate task and project completion times. Built-in tracking helps group time entries see estimates and segment billable and non-billable entries.

#2. Integrated Team Collaboration

Our platform focuses on facilitating integrated communication with less contextual switching. 

SmartSuite’s comprehensive team collaboration feature is replete with tools to ensure team members get real-time updates, share feedback or approvals, and keep external clients updated.

Some key features that boost a team’s productivity include:

• Comments to task conversion: You can convert any comment into an action item within a record or a field within a record. 

Also, your team leaders can assign these tasks to team members and track their progress in real-time.

• Member’s Directory: Your leadership team will get a complete list of all your team members in a single dedicated space and get access to information such as their department, position, location, timezone, etc. 

To find the right member/s, you can use grouping or filtering options without manually scrolling through the list.

• Email integration: Integrating your email account with SmartSuite and sending and receiving emails within your workspace so you do not have to switch.

And the best part? SmartSuite offers an intuitive mobile app that lets you stay in touch with co-workers on the go.

#3. Flexible Automation Builder

SmartSuite offers automation starting from its free plan, similar to Trello. 

However, SmartSuite’s automation builder is much more user-friendly and lets you automate actions across workspaces—on a task or overall project level. 

It gives you more power to automate and build processes that handle recurring tasks such as status updates or follow-up emails.

The automation builder offers no-code functionality to build simple one-liner sequences or multi-step flows through triggers, conditions, and actions. 

Your team can choose the prebuilt actions or integrate SmartSuite with email, file storage, messaging, or SMS platforms such as Slack, Microsoft Suite, Slack, and Calendars to build custom actions.

You can, for example, authorize your account by selecting the Gmail integration action, specify your email addresses, and customize your message. 

This email will be sent when the trigger and its conditions are met.

#4: Comprehensive Project Reporting

Our platform has a dynamic project analytics tool with customizable charts and graphs.

The reporting dashboard helps your team track project performance, understand resource allocation, and identify slow-moving projects.

Based on that information, your leadership team can quickly develop plans to overcome roadblocks and get the project back on track.

You  can visualize reporting in Grid, Card, Kanban, Timeline, Map, Calendar, or Dashboard views. 

It is possible to add as many as needed to build a visual storyboard for your project’s progress.

To share reports with your stakeholders or clients, you can make the report public and share the necessary access.

SmartSuite Pricing

Similar to Trello, SmartSuite has a free plan, but a more generous one.

SmartSuite’s free plan gives you access to 250+ automation actions, team collaboration, multi-dashboard views, and more.

There are four paid plans with a 14-day free trial:

• Team: Starts at $10/user per month, including Gantt charts, timeline views, 5000 automation runs, and time tracking.
• Professional: Starts at $25/user per month and adds two-factor authentication, Gmail & Outlook integrations, and unlimited editors.
• Enterprise: Starts at $35/user/month and includes access to audit logs, data loss prevention, and 50,000 monthly API calls.
• Signature: A customized plan tailored to your organization’s needs and team size with no predefined limits.

Get Started with SmartSuite For Free Today

Trello is a good project management solution for task assignments, subtask creation, and integration with multiple apps. 

However, I feel like an all-in-one project management solution is non-negotiable for managing more complex projects in 2025.

Organizations should be looking for all-in-one project management solutions that have built-in team communication, reporting and collaboration features so they wouldn’t have to rely on third-party integrations that are adding to their costs.

SmartSuite’s platform helps you tackle this by offering just the right customization and a library of 200+ project management templates to get your projects up and running.

Here’s what’s in it for your team when you try SmartSuite:

• Access to a generous free plan with features including multi-board views (Kanban, Chart, Map, Timeline, Card, and Calendar), 100 automation/month, and 40+ field types, including formula and linked record fields.
• No-code automation builder to set up to 500,000 trigger/action workflows.
• Built-in productivity tools, including time tracking, status tracking, and checklists.
• Team collaboration and planning tools such as whiteboards and SmartSuite docs.
• Resource management across projects and teams.
• 40+ field types, including the option to add your custom fields.

Sign up for a free plan to test the water or get a 14-day free trial to explore all its amazing features.

Or, if you’d like to talk to our team of experts, schedule a demo.

Read More

‍

In this honest Basecamp review, I’ll go over the platform in detail, including its features, usability, security, integrations, and even customer support.

TL;DR

• Range of features: 7/10. Basecamp offers an integrated team chat, automatic check-ins, and advanced visualization tools but lacks native time-tracking and automation capabilities.
• User interface and usability: 9/10. Customers of the platform agree that the software is easy to set up and use.
• Security measures: 8/10. Basecamp has a good range of security measures, including firewalls and physical security with 99.99% historical uptime.
• Integrations: 8/10. Basecamp offers a comprehensive range of integrations with a variety of productivity platforms – but not as many native integrations as other alternatives on the market.
• Customer support: 8/10. The platform offers excellent customer service to its customers, as most of its users seem to be satisfied with the service they’ve been provided with.
• Pricing model: 9/10. Basecamp offers a generous freemium plan and its Pro Unlimited plan is not based on user seats, unlike alternatives on the market.

Average rating: 8.1/10.

Basecamp Overview

Basecamp is a visual task management platform designed for ease of use that helps team leaders get a bird’s eye view of their projects.

The software lets you communicate through a built-in messaging option, manage tasks through your calendar, and track task progress through visual graphs.

I think of Basecamp as ideal for simplifying task management and cross-department communication between teams.

➡️ Since the purpose of this guide is to review Basecamp in-depth, I’ll be providing my unbiased ratings on the platform’s features, interface, security, integrations, and customer support.

Let’s dive deeper into the software’s features: 👇

Basecamp’s Core Features

Advanced Visualization Tools

Basecamp offers Lineup, Mission Control, and Hill Charts as visual tools to help teams see how projects are standing.

The platform’s different visualization tools help leaders notice progress at a glance and see the direction of the project.

Integrated Team Chat

Unlike tools like Asana, Basecamp offers built-in team communication – the ‘’Hey!’’ menu.

The ‘’Hey!’’ menu aggregates your team’s notifications and lets you add ‘’Pings’’ (direct messages).

You can also kick off ad hoc 1:1 chats or chats in small groups with your team to eliminate the need to have Slack.

Automatic Check-Ins

Automatic check-ins are scheduled questions to your teams to reduce the need for status meetings.

These check-ins can go out to your team on a regular basis and you can send them out on a daily, weekly, or monthly basis.

I think of this feature as pretty good for keeping your team up-to-date while also helping your team members learn more about each other’s jobs.

Rating: 7/10.

Basecamp is not a traditional project management platform as it offers integrated team chat functionality with unique visualization tools.

However, the platform does not offer Gantt views and each project and it’s not possible to view the same tasks in a different view.

With the platform, by default, you create a Timeline view of your projects, which only shows the projects, not the individual tasks. 

For tasks, you need to build to-dos or Kanban boards but these views exist in silos. 

‘’Task management is different in each view (for example, Gantt view, List view, Table view, etc.). For example, in the list view, you can select multiple tasks and change their status at the same time, but in the Gantt view, you cannot do this. There are countless examples of this annoying aspect.’’ – G2 Review.

What’s more, Basecamp has no option to build custom dashboards, which can put off Enterprise clients. There’s also no time tracking and sub-tasks.

‘’Lack of basic features like: Gantt views, subtasks, time tracking, and lack of visibility over several projects at a macro level. Having to use other additional integrations to fulfil standard project management needs. Poor customization options for user access/privileges.’’ – G2 Review.

Lastly, what I found is that Basecamp does not offer automation capabilities. The only way to set up automated workflows is via third-party apps which can be a time-consuming process.

Basecamp’s Interface: Is It Easy To Use?

Basecamp offers an intuitive and easy-to-use interface that helps you get an overview of:

• Your message board and group chat with all communication with team members and clients.
• Your to-do list, separated by phases.
• Docs and files.
• Schedule, where you can look at your meetings for the day.
• Progress bar where you can see outstanding tasks and project progress.

Getting started with the platform is also relatively easy, you can start by choosing Basecamp’s starter templates and get up and running in minutes.

Customers of the platform agree that the platform is easy to use since everything is in one place and information is easy to find.

‘’I love that every tool I use is all in one place. I love having our information centralized and easy to find. I love that I can search for whatever I’m looking for and it comes up; the search works! Once we signed up, it was so easy to get up and running and get everyone on the same page.’’ – G2 Review.

Rating: 9/10.

Basecamp’s interface is definitely one of the platform’s strengths. Everything that leaders and employees need to know is in one place and easily accessible.

Basecamp’s Security Measures

Basecamp offers Enterprise-grade security for its customers, including (but not limited to):

• Encryption: All data in transit uses HTTPS, and uploaded files are encrypted at rest. Backups are encrypted using GPG.
• Physical security: Servers are protected by biometric locks, round-the-clock surveillance, and restricted access to authorized personnel only.
• Infrastructure: Basecamp uses firewalls, regularly updates security patches, and maintains a dedicated, monitored network.
• Redundancy: All major systems, including power supplies and internet connections, operate with full redundancy to ensure uptime.
• Admin Pro Pack: Your admins will get greater control over access and permissions.

The platform also claims to be working with security researchers to audit their code and infrastructure and that their systems are set up by experienced security professionals.

Source: UpGuard.

Rating: 8/10.

Basecamp offers a good range of security measures, including firewalls and physical security with 99.99% historical uptime.

➡️ Despite this, I decided to give the platform’s security an 8 and not 9 since UpGuard has rated its security measures as B, while some of its competitors are ranked as an A.

Basecamp’s Integrations

Basecamp offers a good range of native integrations, including:

• Mobile and desktop apps, such as Ply and Monkedo.
• Time tracking, invoicing, and accounting platforms, such as AssessTeam, Clockify, and Toggl.
• Reporting, charts, and planning tools like AgencyDots, Bridge24, and Numerics.
• Software development integrations, such as Instabug and Honeybadger.
• Contracts and proposal apps, such as Nusii and Proposify.

Rating: 8/10.

Basecamp offers a comprehensive range of integrations with a variety of productivity platforms.

However, when compared to alternatives on the market, Basecamp does not offer as many native integrations.

‘’The integration of the platform with other useful and reliable platforms is too limited which has decreased its functionality up to a certain limit.’’ – G2 Review.

Basecamp’s Customer Support

Basecamp offers 24/7/365 customer support to support its customers even on their Basecamp Plus plan.

Enterprise customers can also expect Basecamp’s personalized onboarding with their team.

Customers of the platform are generally satisfied with Basecamp’s customer support, describing it as great.

‘’Customer support has always been great. We use the software on a daily basis for items that would normally have been done with pen and paper.’’ – G2 Review.

Rating: 8/10.

Basecamp offers good customer service to its customers, as the majority of its user base seems to be satisfied with the service they’ve been provided with – with the usual exceptions.

Basecamp’s Pricing Model: Does It Provide A Good Value For Money?

Basecamp offers a free version that lets you run one project at a time with 1 GB of storage space.

To access the platform’s advanced project management features, you’d have to be on one of their two paid plans:

• Plus: Starts at $15/month/seat, and adds unlimited projects, 500 GB storage for files & documents and guest invites.
• Pro Unlimited: $299/month fixed price for unlimited seats, which adds 5 TB of storage space, Admin Pro Pack upgrade, Timesheet upgrade, and personal onboarding.

Rating: 9/10.

Basecamp’s pricing structure stood out to me with its generous freemium plan (1GB storage space is a lot) and Pro Unlimited plan that is not based on user seats.

However, Basecamp’s Plus Plan starts at $15/month when billed monthly, which is considerably more expensive than project management tools like ClickUp.

Nonetheless, customers of the platform are satisfied with its affordability.

‘’The cheap monthly price of this application is my favorite part because my business cannot afford expensive software like this.’’ – G2 Review.

How Does Basecamp Compare To Alternatives On The Market?

‍

Check out our comprehensive Asana review to learn more about the platform and see if it’s the right fit for your organization.

What Are Customers Saying About Basecamp?

Throughout this article, I’ve been showing you a glimpse of the customers’ opinions on Basecamp – but let’s dive deeper.

TL;DR: Customers of Basecamp are satisfied with its intuitive user interface, customer support and how it builds transparency across teams, but some users are not happy with the fact that there are no time-tracking capabilities or Kanban support.

What users love:

• Basecamp can be a ‘’one-stop shop’’ to store policies, procedures, and lists of tasks to finish.
• The platform cuts down siloes and creates transparency across teams.
• Good customer support.

‘’Basecamp does a great job of making it easy for others to complete tasks and network. It significantly cuts down on meeting time and creates transparency where silos often exist in a manufacturing and production environment. Implementation is straightforward. Customer support has always been great. We use the software on a daily basis for items that would normally have been done with pen and paper.’’ – G2 Review.

‘’Having a “one-stop shop” to be able to store policies, procedures, lists of tasks to finish (to-do’s) & also being able to message each other without using multiple systems helps us to be more efficient. Being able to move quickly helps us address our customer & business needs quickly as well.’’ – G2 Review.

Common complaints:

• There are times when the platform slows down when it comes to large projects.
• No Kanban or Agile support.
• No time-tracking capabilities.

‘’Although it has been great and error-free when we work on very large projects with many real-time updates, sometimes you notice that the platform slows down a bit. It hasn’t slowed us down, but optimizing it for those cases would be ideal.’’ – G2 Review.

Verdict: Is Basecamp Really Worth It?

So far, I’ve rated Basecamp:

• Range of features: 7/10.
• User interface and usability: 9/10. 
• Security measures: 8/10.
• Integrations: 8/10.
• Customer support: 8/10.
• Pricing model: 9/10.

Which gives Basecamp an average rating of 8.1/10 for me.

To summarize:

Basecamp is ideal if you:

✅ Operate in a small team and are looking for a generous freemium plan with up to 1 GB of storage space.

✅ Would prefer a clean, distraction-free interface that promotes focus for your team.

✅ Are looking for a platform that is good for cross-department communications alongside internal tasks.

Basecamp isn’t the best option if you:

❌ Need more integration options, as some of Basecamp’s alternatives offer.

❌ Are working on complex projects that require detailed task dependencies.

❌ Require no-code automation capabilities.

Looking For A Basecamp Alternative?

Despite Basecamp’s intuitive user interface, affordable pricing structure and collaboration functionality – some users are concerned about the tool’s lack of native time-tracking capabilities, project views, and lack of built-in automations.

The additional problem is that I’ve noticed companies paying for too many separate tools as tools like Basecamp do not have enough built-in functionality.

Even though Basecamp removes the need for collaboration tools like Slack, you’d need a separate tool for time-tracking and setting up automations.

Across the Basecamp alternatives on the market, SmartSuite (that’s us) offers an affordable, easy-to-use, and feature-packed project management solution.

• Our software offers better task management capabilities through 40+ fields, including a linked records field – which I’ve found to be ideal for IT project management.
• SmartSuite has built-in team collaboration tools like email integration, whiteboards, and a member directory.
• We are not adding to the noise of other project management tools. Our platform aims to create one unified no-code platform that runs the entire operation, from project management to process automation to real-time collaboration.

Let’s look at some key features that make SmartSuite the best Basecamp alternative in 2025: 👇

#1: Plan, Track & Manage Simple & Complex Projects

SmartSuite’s project management features help teams plan, track, and manage multiple projects at scale. 

To simplify the process, you will get numerous built-in intuitive features to execute your tasks perfectly.

💡 Interested in how other leaders are using SmartSuite? You can check out our video walkthrough:

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Here are the features that teams love the most about SmartSuite’s platform:

• Smart task management: You can turn any item field into a task—a checklist item, comments, or sub-item. It is possible to easily build a solid task list and assign it to the right person with a due date and priority status.

• Project phases and milestones: Having milestones ensures your project stays on track and moves towards the objective. With SmartSuite, you can set them, monitor through your reporting dashboard, and flag issues.

• Files and project deliverables: Manage and organize all your documents. You can attach project-related files, share feedback with your team, and manage version history, all within your work context.

💡 SmartSuite supports formats like PDF, GIF, CSV, PNG, and MP4 and integrates with Dropbox, Google Drive, Box, and Microsoft OneDrive, making adding files to your team’s workflows easy.

You can add images directly in SmartSuite by connecting your social media and Unsplash accounts.

• Native time tracking: Monitor and evaluate task and project completion times. Built-in tracking helps group time entries see estimates and segment billable and non-billable entries.

#2. Integrated Team Collaboration

Similar to Basecamp, our platform focuses on facilitating integrated communication with less contextual switching. 

SmartSuite’s comprehensive team collaboration feature is replete with tools to ensure team members get real-time updates, share feedback or approvals, and keep external clients updated.

Some key features that boost a team’s productivity include:

• Comments to task conversion: You can convert any comment into an action item within a record or a field within a record. 

Also, your management team can assign these tasks to team members and track their progress in real-time.

• Member’s Directory: Your leadership team will get a complete list of all your team members in a single dedicated space and get access to information such as their department, position, location, timezone, etc. 

To find the right member/s, you can use grouping or filtering options without manually scrolling through the list.

• Email integration: Integrating your email account with SmartSuite and sending and receiving emails within your workspace so you do not have to switch.

And the best part? SmartSuite offers an intuitive mobile app that lets you stay in touch with co-workers on the go.

#3. Flexible Automation Builder

SmartSuite offers automation starting from its free plan, unlike Basecamp. 

However, SmartSuite’s automation builder is much more user-friendly and lets you automate actions across workspaces—on a task or overall project level. 

It gives you more power to automate and build processes that handle recurring tasks such as status updates or follow-up emails.

The automation builder offers no-code functionality to build simple one-liner sequences or multi-step flows through triggers, conditions, and actions. 

Your team can choose the prebuilt actions or integrate SmartSuite with email, file storage, messaging, or SMS platforms such as Slack, Microsoft Suite, Slack, and Calendars to build custom actions.

You can, for example, authorize your account by selecting the Gmail integration action, specify your email addresses, and customize your message. 

This email will be sent when the trigger and its conditions are met.

#4: Comprehensive Project Reporting

Our platform has a dynamic project analytics tool with customizable charts and graphs.

The reporting dashboard helps your team track project performance, understand resource allocation, and identify slow-moving projects.

Based on that information, your leadership team can quickly develop plans to overcome roadblocks and get the project back on track.

You can visualize reporting in Grid, Card, Kanban, Timeline, Map, Calendar, or Dashboard views – unlike Basecamp.

It is possible to add as many as needed to build a visual storyboard for your project’s progress.

To share reports with your stakeholders or clients, you can make the report public and share the necessary access.

SmartSuite Pricing

Similar to Basecamp, SmartSuite offers a generous free plan.

SmartSuite’s free plan gives you access to 250+ automation actions, team collaboration, multi-dashboard views, and more.

There are four paid plans with a 14-day free trial:

• Team: Starts at $10/user per month, including Gantt charts, timeline views, 5000 automation runs, and time tracking.
• Professional: Starts at $25/user per month and adds two-factor authentication, Gmail & Outlook integrations, and unlimited editors.
• Enterprise: Starts at $35/user/month and includes access to audit logs, data loss prevention, and 50,000 monthly API calls.
• Signature: A customized plan tailored to your organization’s needs and team size with no predefined limits.

Get Started with SmartSuite For Free Today

While Basecamp offers integrated team collaboration, the project management capability is limited.

SmartSuite fills that gap through an integrated project management dashboard where you can organize multiple tasks, build flexible dashboards, and share quick updates with your team members.

Our platform wins over Basecamp with its feature-packed plans, which include rule-based task assignments, status update automation, and reporting capabilities.

I feel like an all-in-one project management solution is non-negotiable for managing more complex projects in 2025.

Organizations should be looking for all-in-one project management solutions that have built-in team communication, reporting and collaboration features so they wouldn’t have to rely on third-party integrations that are adding to their costs.

SmartSuite’s platform helps you tackle this by offering just the right customization and a library of 200+ project management templates to get your projects up and running.

Here’s what’s in it for your team when you try SmartSuite:

• Access to a generous free plan with features including multi-board views (Kanban, Chart, Map, Timeline, Card, and Calendar), 100 automation/month, and 40+ field types, including formula and linked record fields.
• No-code automation builder to set up to 500,000 trigger/action workflows.
• Built-in productivity tools, including time tracking, status tracking, and checklists.
• Team collaboration and planning tools such as whiteboards and SmartSuite docs.
• Resource management across projects and teams.
• 40+ field types, including the option to add your custom fields.

Sign up for a free plan to test the water or get a 14-day free trial to explore all its amazing features.

Or, if you’d like to talk to our team of experts, schedule a demo.

Read More

‍

In this honest Airtable review, I’ll go over the platform in detail, including its features, usability, security, integrations, and even customer support.

TL;DR

• Range of features: 7/10. Airtable offers best-in-class workflow automation, AI and task management capabilities, but the tool lacks advanced reporting and collaboration features.
• User interface and usability: 8/10. The platform can be customized to your use case, department, or industry – but all of that comes with a steep learning curve. Some users had to invest money to hire a tech expert to set up the platform’s interface for them.
• Security measures: 8/10. Airtable adheres to the industry’s standard for security, and there are no discovered security concerns.
• Integrations: 8/10. The platform offers 24 native integrations with apps your team might already be using – which is not as much as other alternatives, but users are satisfied with how easy it is to integrate the tool into their other productivity platforms.
• Customer support: 8/10. Airtable offers excellent customer support to its customers, but email support is only available to their Business and Enterprise customers.
• Pricing model: 7/10. The platform is significantly more expensive than other alternatives on the market, but it offers a generous free plan. Read-only access is limited, so if you need a large number of view-only users, you’ll need to buy a higher-tier plan.

Average rating: 7.6/10.

Airtable Overview

Airtable is a database management platform that stands out from other PM tools with its relational capabilities (i.e., you can connect one data source to a different but related dataset).

The software lets you connect multiple data sources so you can draw conclusions and insights from your projects.

The way I see Airtable is that it’s ideal for teams working in B2C because you can connect customer feedback data with a research database to draw insights from your customers.

💡 Since the aim of this guide is to review Airtable in detail, I’ll be giving my unbiased ratings on the platform’s features, interface, security, integrations, and customer support.

Let’s dive deeper into the software’s features: 👇

Airtable’s Core Features

Task Properties With A Side Comment View

Airtable lets you add subtasks, attach files, and function fields to automate input in various fields. 

Each task then opens up in a two-column window, enabling you to see comments from your co-workers.

Automated Workflows

You and your team can create triggers on every field level, such as sending emails when a status changes. 

You can then integrate it with Microsoft & Google Suite, Jira, Salesforce, and Twilio. 

💡 Along with no-code workflows, Airtable supports JavaScript to extend the logic capabilities.

Interface Designer

Airtable lets you build a custom interface without coding knowledge, similar to other platforms on the market. 

From designing the layout to deciding the key elements, you get full control over how the interface looks and feels. 

You and your team can also adjust the permission access (editor, commenter, or read-only) depending on the guests’ involvement in the project.

It’s also possible to build custom views for different departments in your organization, which is something I found to be ideal for larger companies.

Different departments of your organization can access customized lists, Gantt charts, Kanban boards, and calendar views.

Airtable AI

In response to competition, Airtable has also launched their AI-powered capabilities on their project management solution that lets you:

• Generate AI content, including launching briefs and creating blog posts, FAQs, and supportive articles.
• Automatically categorize information, such as tagging tasks.
• Routing work in progress to the best person in your organization.
• Translating content for better internal and external communication.

Rating: 7/10.

Airtable offers a good range of features, especially its new AI capabilities that make task allocation a breeze.

However, the platform seems to be missing key collaboration and reporting features that I wanted to see in the platform.

I believe that an integrated team collaboration feature is the backbone of any good project management tool, but Airtable fell short for me in this aspect.

If there are no native communication tools, you and your team will have to rely on external channels to collaborate.

The only way to collaborate is via comments, which limits the effectiveness of communication.

The platform also lacks advanced reporting to give a holistic view of all your tasks and projects. 

There is little room for creating custom reports with graphs and other informative widgets – which is something that G2 reviews have pointed out as well.

‘’Reporting capabilities are weak. I’d love to be able to show year over year graphs or charts, and there just isn’t a way.’’ – G2 Review.

Airtable’s Interface: Is It Easy To Use?

Airtable’s interface can be customized to be intuitive and easy to use for your use case, regardless of whether you work in marketing or sales.

For example, here’s how the interface can look like if you work in marketing:

And here’s what the interface can look like if you work in sales and you need a CRM-like project management solution:

Such a high level of customization and ease of use of the interface, depending on your field of operation, is something I particularly liked about the tool.

But is it easy to set up and use in the first place?

According to a G2 review, it took them some time to set up and customize the platform to their needs.

Their team had to invest money to get a tech specialist who knows Airtable to get it up and running so it can be easy for them to use.

‘’There are no real downsides except the initial learning curve. I believe we could have built Airtable out as we needed, but it would have been a bigger initial time investment. Working with a tech specialist who knew Airtable well really helped us get up and running fast.’’ – G2 Review.

Rating: 8/10.

Despite the difficulty of set-up and the initial learning curve, you can make Airtable easy for your use case to use.

Airtable’s Security Measures

Airtable is a platform that complies with all applicable privacy laws and regulations, as it has also recently received its SOC 2 and ISO 27001 compliance certificates.

To access Airtable’s advanced security measures, you’d need to be on their Business or Enterprise Scale plans.

The project management tool provides the following security measures for its enterprise and business plan customers:

• SAML-based SSO.
• Controlled vendor visibility.
• Domain management.
• Data loss prevention (DLP) with audit logs.
• Enterprise Key Management as a paid add-on.
• Custom data retention policies and European data residency.
• HIPAA compliance.

Rating: 8/10.

Airtable adheres to the industry standard for security measures and compliance, and when that is combined with the fact that no one has found a security loophole in the platform, it’s safe to give it a good rating.

Airtable’s Integrations

Airtable offers 24 native and third-party integrations to help you expand its functionalities.

Some of its major native integrations include Jira, Google Workspace, Salesforce, Zendesk, and Box.

The platform also supports third-party platforms like Notion, Slack, Shopify, and HubSpot.

Some other popular integrations include:

• Gmail.
• Typeform.
• ChatGPT.
• Stripe.
• Mailchimp.

Rating: 8/10.

Airtable offers a good range of native integrations but not as much when compared to other alternatives on the market.

Customers of the platform are also satisfied with the tool’s ease of integration with their existing tech stack.

‘’The ease of implementation and integration into our processes has been fantastic, and it’s even helped to align some of our other processes.’’ – G2 Review.

Airtable’s Customer Support

Airtable provides its customers with a help centre, in-product support, email support, and professional services, which are a paid add-on.

When I looked at G2 to find other users’ experiences with Airtable’s customer support, I found that customer support has been overall helpful to them, but they were not able to help them with more advanced use cases of the product.

‘’Customer support has been helpful whenever we reached out, but it would be great if they provided more guidance on advanced use cases or setup tips for things like scripting and AI’’. – G2 Review.

Although some customer support reps are not able to help with more complicated tasks, the overall segment on G2 is that Airtable’s customer support is responsive and quick to help solve problems.

Rating: 8/10.

Customers of the platform are satisfied with Airtable’s customer support, but I cannot give the platform a higher rating since email support is only available on the Business plan.

There are competitors to Airtable, like SmartSuite, that offer real-time customer support even at the free tier.

Airtable’s Pricing Model: Does It Provide A Good Value For Money?

Airtable has a free plan that offers unlimited task creation, 5 spaces, and guest invites with full access.

You can start using Airtable with its free plan that comes with a single workspace with all basic dashboard views and 100 automation runs/month.

To access the tool’s more advanced features, you’d have to be on one of their three paid plans:

• Team: Starts at $20 per user/month with a 14-day free trial with access to 25,000 automation/month, custom branded forms, and Gantt charts.
• Business: Starts at $45 per user/month, including multi-source syncing and dynamic filtering.
• Enterprise scale: Includes admin reports, enterprise-level integrations, and premium support. Contact sales for a quote.

We dive deeper into the platform’s pricing and what you can expect at each tier in our in-depth Airtable pricing guide.

Rating: 7/10.

First of all, Airtable’s paid plans start at $20/user per month when billed annually, which is significantly more expensive than other project management tools on the market. 

Also, read-only access is limited. So, if you need a large number of view-only users, you need to buy a higher-tier plan.

‘’We have a large number of users who only need view-only access to our bases to get the information they need to do their jobs, but to easily give them access would mean purchasing more licenses. Justifying that cost for view-only access is difficult!’’ – G2 Review.

Additionally, a verified G2 review explains that Airtable offers a limited number of rows per dataset/plan, which makes the tool even more expensive if you work with large datasets.

‘’Part of the pricing is based on how many rows of data you can keep, which can prohibit organizations that work with lots of data to affordably use the tool.’’ – G2 Review.

How Does Airtable Compare To Alternatives On The Market?

What Are Customers Saying About Airtable?

Throughout this review, I’ve been showing you a glimpse of the users’ opinions on Airtable – but I want to dive a bit deeper.

TL;DR: Airtable users recommend it for customizability and adaptability but are not satisfied with the platform’s pricing model and steep learning curve.

What users love:

• Flexibility tool to build and manage databases.
• Advanced automated workflows.
• Low-cost project management tools with essential features.

‘’The ability to automate functions and trigger specific groups based on certain input criteria. Setting up fields and automations is very easy, and it is very easy to train personnel to interface and build their own systems. Using this not only as a daily task tracker but also an inter-departmental communication channel makes cross-functional processes operate smoother.’’ – G2 Review.

‘’Airtable is a great low-cost way to build out a database. We have partners across different channels and platforms and needed a place to consolidate all of this information. It took some time to set this up, but once it was set up, we used it every day with ease.’’ – G2 Review.

Common complaints:

• Airtable has a steep learning curve.
• Flexibility can increase adoption time.
• Limited customization for interface designer features.

‘’There’s a really heavy learning curve with this program if you want to use it for anything more basic than tracking.’’ – G2 Review.

‘’The ability to customize the visual design of interfaces is pretty limited. You’re unable to add specific graphics/colours/different fonts. If we had more design options universally across the various interface platforms, it’d be easier to communicate updates and keep people organized.’’ – G2 Review.

Verdict: Is Airtable Really Worth It?

So far, I’ve rated Airtable:

• Range of features: 7/10.
• User interface and usability: 8/10.
• Security measures: 8/10.
• Integrations: 8/10.
• Customer support: 8/10.
• Pricing model: 7/10.

Which gives Airtable an average rating of 7.6/10 for me.

To summarize:

Airtable is the ideal choice if you:

✅ Are looking for a highly flexible and customizable platform for different use cases and departments.

✅ Would benefit from AI-powered task allocation and content generation.

✅ Really value centralized data management to keep all project information in one place.

Airtable isn’t the best option if you:

❌ Require more advanced project management features like budgeting and critical path analysis.

❌ Are working with a tight budget and can’t afford the tool’s premium price.

❌ Want to get started right away without having to learn how the platform works and potentially spend money on someone to set it up and customize it for you.

Looking For An Airtable Alternative?

Despite Airtable’s good range of features, customization options and AI capabilities, some users are concerned about the tool’s pricing model, steep learning curve, and limited communication and reporting capabilities.

Across the Airtable alternatives on the market, SmartSuite (that’s us) offers an affordable, easy-to-use, and feature-packed project management solution.

• Our software offers better task management capabilities through 40+ fields, including a linked records field – which is ideal for IT project management.
• Unlike Airtable, SmartSuite has built-in team collaboration tools like email integration, whiteboards, and a member directory.

Let’s look at some key features that make SmartSuite the best Airtable alternative in 2025: 👇

#1: Plan, Track & Manage Simple To Complex Projects

SmartSuite’s project management features help teams plan, track, and manage multiple projects at scale. 

To simplify the process, your team will get numerous built-in intuitive features to execute your tasks perfectly.

💡 Interested in how other team leaders are using SmartSuite? You can check out our video walkthrough:

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Here are the features that teams love the most about SmartSuite’s platform:

• Smart task management: You and your team can turn any item field into a task—a checklist item, comments, or sub-item. You can easily build a solid task list and assign it to the right person with a due date and priority status.

• Project phases and milestones: Having milestones ensures your project stays on track and moves towards the objective. With SmartSuite, you can set them, monitor through your reporting dashboard, and flag issues.

• Files and project deliverables: Manage and organize all your documents. It is also possible to attach project-related files, share feedback with your team, and manage version history, all within your work context.

💡 SmartSuite supports formats like PDF, GIF, CSV, PNG, and MP4 and integrates with Dropbox, Google Drive, Box, and Microsoft OneDrive, making adding files to your team’s workflows easy.

You can add images directly in SmartSuite by connecting your social media and Unsplash accounts.

• Native time tracking: You can monitor and evaluate task and project completion times. Built-in tracking helps group time entries see estimates and segment billable and non-billable entries.

#2. Integrated Team Collaboration

Unlike Airtable, that focuses on customization and AI, Our platform focuses on facilitating integrated communication with less contextual switching. 

SmartSuite’s comprehensive team collaboration feature is replete with tools to ensure team members get real-time updates, share feedback or approvals, and keep external clients updated.

Some key features that boost a team’s productivity include:

• Comments to task conversion: You can convert any comment into an action item within a record or a field within a record. 

Also, your team leaders can assign these tasks to team members and track their progress in real-time.

• Member’s Directory: Your leadership team will get a complete list of all your team members in a single dedicated space and get access to information such as their department, position, location, timezone, etc. 

To find the right member/s, you can use grouping or filtering options without manually scrolling through the list.

• Email integration: Integrating your email account with SmartSuite and sending and receiving emails within your workspace so you do not have to switch.

And the best part? SmartSuite offers an intuitive mobile app that lets you stay in touch with co-workers on the go.

#3. Flexible Automation Builder

SmartSuite offers automation starting from its free plan, similar to Airtable. 

However, SmartSuite’s automation builder is much more user-friendly and lets you automate actions across workspaces—on a task or overall project level. 

It gives you more power to automate and build processes that handle recurring tasks such as status updates or follow-up emails.

The automation builder offers no-code functionality to build simple one-liner sequences or multi-step flows through triggers, conditions, and actions. 

Your team can choose the prebuilt actions or integrate SmartSuite with email, file storage, messaging, or SMS platforms such as Slack, Microsoft Suite, Slack, and Calendars to build custom actions.

You can, for example, authorize your account by selecting the Gmail integration action, specify your email addresses, and customize your message. 

This email will be sent when the trigger and its conditions are met.

#4: Comprehensive Project Reporting

Our platform has a dynamic project analytics tool with customizable charts and graphs.

The reporting dashboard helps your team track project performance, understand resource allocation, and identify slow-moving projects.

Based on that information, your leadership team can quickly develop plans to overcome roadblocks and get the project back on track.

Your team can visualize reporting in Grid, Card, Kanban, Timeline, Map, Calendar, or Dashboard views. 

It is possible to add as many as needed to build a visual storyboard for your project’s progress.

To share reports with your stakeholders or clients, you can make the report public and share the necessary access.

SmartSuite Pricing

Similar to Airtable, SmartSuite has a free plan with access to 250+ automation actions, team collaboration, multi-dashboard views, and more.

There are four paid plans with a 14-day free trial:

• Team: Starts at $10/user per month, including Gantt charts, timeline views, 5000 automation runs, and time tracking.
• Professional: Starts at $25/user per month and adds two-factor authentication, Gmail & Outlook integrations, and unlimited editors.
• Enterprise: Starts at $35/user/month and includes access to audit logs, data loss prevention, and 50,000 monthly API calls.
• Signature: A customized plan tailored to your organization’s needs and team size with no predefined limits.

Get Started with SmartSuite For Free Today

If you want to customize your workspace to the last bit and tailor it to your use case, Airtable is the ideal choice.

But with such flexibility comes a higher learning curve and a hefty price tag. The platform also lacks the advanced reporting and collaboration capabilities that service companies need.

SmartSuite’s platform helps you tackle this by offering just the right customization and a library of 200+ project management templates to get your projects up and running.

Here’s what’s in it for your team when you try SmartSuite:

• Access to a generous free plan with features including multi-board views (Kanban, Chart, Map, Timeline, Card, and Calendar), 100 automation/month, and 40+ field types, including formula and linked record fields.
• No-code automation builder to set up to 500,000 trigger/action workflows.
• Built-in productivity tools, including time tracking, status tracking, and checklists.
• Team collaboration and planning tools such as whiteboards and SmartSuite docs.
• Resource management across projects and teams.
• 40+ field types, including the option to add your custom fields.

Sign up for a free plan to test the water or get a 14-day free trial to explore all its amazing features.

Or, if you’d like to talk to our team of experts, schedule a demo.

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